Senior Staff Assistant

This posting lists 33 S. State Street, Chicago, IL. 60603 as the Work Location. Effective February 1, 2025, this position was relocated to 115 S. LaSalle, Chicago, IL. 60603

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Employment Security (IDES) is seeking an organized, professional, and results oriented individual to serve as Senior Staff Assistant to the Executive Deputy Director of the Illinois Department of Employment Security (IDES) Business Services Division. This position will perform a variety of sensitive and confidential staff functions. Responsibilities include assisting in the coordination and implementation of various operational programs, policies and procedures and performing administrative tasks pertaining to operational, budget, and staffing issues and reports.

This position provides a great opportunity for someone who has a strong background in providing administrative support for large programs and is interested in supporting statewide employment services operations and systems. The ideal candidate for this position will be detail-oriented and self-motivated with excellent problem-solving and organizational skills and have professional experience assisting upper management coordinate operation of a large program and/or several mid-sized programs.

IDES offers a competitive compensation plan, excellent benefits, and a pension program. We invite you to join our innovative team to help make a positive difference in the lives of Illinois employers and job seekers.

• Under administrative direction, functions as Senior Staff Assistant to the Executive Deputy Director of the Illinois Department of Employment Security (IDES) Business Services Division
• Provides administrative support
• Assists in the planning, development and execution of various operational programs, policies and procedures
• Responds to sensitive inquiries and provides information relative to established policies, procedures and guidelines
• Serves as a liaison between the Executive Deputy Director and internal and external groups, including but not limited to agency staff and management personnel, state and federal agencies and other interested parties
• Provides office operation support
• Coordinates and monitors personnel administration activities for assigned staff
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration
• Requires two (2) years of professional experience in a public or private organization

• Requires an Illinois State Police background check and self-disclosure of any criminal history
• Requires ability to travel in the performance of duties, with overnight stays as appropriate
• This position is considered sedentary…