Administrative Assistant; Floater Job Chicago Heights area,Illinois USA,Administrative/Clerical

Position: Administrative Assistant (Floater)

Administrative Assistant (Floater)

Location:

Central Office

Date Posted: 5/14/2026

Date Available:

FY 26-27

Job Summary

Performs administrative and secretarial support necessary to accomplish objectives established by the Building Principal. Adapts to the variety of responsibilities. Presents a positive image in contacts with the parents, community and staff. Properly handles confidential matters relating to students, student records, parents, staff and any other school related issues.

Position requires travel between multiple school locations within SD170 boundaries to ensure consistent office coverage and operational support as needed.

Qualifications

High School diploma (additional related training desirable but not required)
Previous secretarial experience is beneficial
Organizational skills, word processing skills and proficiency in oral and written communication skills
Ability to operate office machines, such as computer, typewriter, copier and fax machine
Knowledge of software applications, such as word processing, spreadsheets, and database management currently used in the District
Ability to assume responsibility, display initiative, and exercise good judgment
Professional and personable
Ability to perform duties of a sensitive and confidential nature

Reports To

Building Principal, Secretary to the Superintendent, and other Central Office Administrators.

Supervises

Clerical/Bilingual Clerical Assistant (if applicable)

Terms of Employment

Salary based on Chicago Heights School District 170 and American Federation of Teachers, AFT Local 604, Chicago Heights Council contractual agreement.

Salary Range

$28,145;
Commensurate with Experience

Pension System

IMRF

Responsibilities Beginning of the Year

Create class lists

Sort student files into Homeroom/Teacher sections

Have personal/emergency information sheets ready for parents to check at registration

Process all new enrollments

Pass out teacher supplies

Daily

Place staff sign‑in sheet on counter and remove after the time they were scheduled to report

Import student attendance in the computer

Call parents if a student is absent and they did not call in (start calls by 9:00 a.m.)

Write out student tardy slips

Put lunch envelopes in the teachers' mail boxes

Distribute Inner‑District mail from the green bag

Anything that came in for the staff, place in the appropriate mail boxes

Copy and place in the appropriate boxes any correspondence which was sent by the Central Office for distribution

Process any student files coming from other schools or the Central Office

Post the U.S. mail and distribute to the appropriate personnel

Take messages and get them to the appropriate personnel (Classes should not be interrupted except in an emergency)

Provide first aid to sick and injured students, staff and visitors, maintain injury reports, contact parents of students when needed (In case of an emergency, call 911)

Make ice and/or ice packs as needed

Maintain a sign‑in/sign‑out sheet for parents taking students out before dismissal time

Process any new or transferring student folders

Weekly

Change staff sign‑in sheet for the next week. Write in new dates

Copy previous weeks staff sign‑in sheet and send original to Central Office

Monthly

Create a school calendar (a copy must be sent to the Central Office by the last Monday of the month and home with the students by the last day of the month)

Lunch calendar should be sent home with the students by the last day of the month

Pay invoices when needed (Principal must sign for approval – make a building copy)

Complete any reports needed for end of the month student attendance

Make new lunch envelopes

General Responsibilities

Type purchase orders as needed

Type letters that need to go home and have the Principal approve

Type and send out Early Dismissal reminder as needed

Make sure parents sign‑in and are given a visitors pass

Put away any supplies that may have come in

Order paper, construction paper, rolled paper and supplies as needed

Help check in books that come in during the year and over the summer

Maintain confidentiality and loyalty to employer

Promote a positive image of the District at all times

End of the Year

Retained students should be put back a grade in the computer so that they appear in the correct grade when roll‑over is completed

Prepare all documentation requested on the Principal's End of Year Checklist and submit to the Central Office

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