Property Administrative Assistant

Position Summary

The Property Administrative Assistant provides day-to-day administrative support for property management operations. Responsibilities include maintaining tenant and vendor records, processing invoices and correspondence, assisting with lease administration, coordinating maintenance requests, preparing reports, and supporting communication between tenants, vendors, and management. This role helps ensure efficient property operations through strong organization, attention to detail, and excellent customer service.

• Provide day-to-day administrative support to management, including calendar management, meeting coordination, and travel logistics.
• Prepare agendas, briefing materials, presentations, and follow‑up summaries for leadership meetings.
• Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality.
• Track action items and deadlines to ensure timely execution across teams.

• Support cross‑functional initiatives involving development, marketing, events, partnerships, and operations.
• Assist with project tracking, timelines, and coordination across internal departments and external vendors.
• Organize and maintain project files, contracts, and operational documentation.
• Support on‑site operational needs during key events, openings, or district activations as needed.
• Work with corporate accounting, engage with tenants on rent checks, sales collections.

• Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors.
• Draft and distribute internal communications, meeting notes, and status updates.
• Assist with coordination of leadership presentations and stakeholder briefings.

• Help maintain efficient office operations, including scheduling, supplies, and vendor coordination.
• Support onboarding and coordination for new team members, consultants, or partners.
• Assist with special projects and ad hoc assignments related to the growth of the property.

• 3+ years of experience in administrative, executive assistant, or management support roles.
• Strong organizational and time‑management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools.

• Experience in sports, entertainment, real estate development, hospitality, or mixed‑use environments.
• Familiarity with project coordination, event support, or district operations.
• Ability to work flexible hours, including occasional evenings or weekends during major events.

• Proactive and solution‑oriented mindset.
• Strong interpersonal skills and comfort working with senior leadership.
• Ability to operate in a fast‑paced, evolving environment.
• Collaborative, adaptable, and detail‑driven.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

45,000. USD per year

Location: On‑site - Chicago Ridge, IL

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. This email is only to request an accommodation.