Property Administrative Assistant

Property Administrative Assistant

Chicago Ridge, IL 60415

The Property Administrative Assistant provides day‑to‑day administrative support for property management operations. The role maintains tenant and vendor records, processes invoices and correspondence, assists with lease administration, coordinates maintenance requests, prepares reports, and supports communication between tenants, vendors, and management.

$21.63 - $26.45 per hour

Monday – Friday 8:30 am – 5:00 pm with availability for occasional evenings or weekends.

• Provide day‑to‑day administrative support to management, including calendar management, meeting coordination, and travel logistics.
• Prepare agendas, briefing materials, presentations, and follow‑up summaries for leadership meetings.
• Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality.
• Track action items and deadlines to ensure timely execution across teams.

• Support cross‑functional initiatives involving development, marketing, events, partnerships, and operations.
• Assist with project tracking, timelines, and coordination across internal departments and external vendors.
• Organize and maintain project files, contracts, and operational documentation.
• Support on‑site operational needs during key events, openings, or district activations as needed.
• Work with corporate accounting, including engagement with tenants on rent checks and sales collections.

• Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors.
• Draft and distribute internal communications, meeting notes, and status updates.
• Assist with coordination of leadership presentations and stakeholder briefings.

• Help maintain efficient office operations, including scheduling, supplies, and vendor coordination.
• Support onboarding and coordination for new team members, consultants, or partners.
• Assist with special projects and ad‑hoc assignments related to the growth of the property.

• 3+ years of experience in administrative, executive assistant, or management support roles.
• Strong organizational and time‑management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Proficiency in Microsoft Office, SharePoint, and collaboration tools.

• Experience with project coordination, event support, or district operations.
• Ability to work flexible hours, including occasional evenings or weekends during major events.
• Proactive and solution‑oriented mindset.
• Strong interpersonal skills and comfort working with senior leadership.
• Ability to operate in a fast‑paced, evolving environment.
• Collaborative, adaptable, and detail‑driven.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

On‑site – Chicago Ridge, IL

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real‑estate and investment management services. We are an Equal Opportunity Employer and are committed to working with and providing reasonable accommodations to individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected status.

This position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate.

For accommodation requests, please contact

If this job description resonates with you, we encourage you to apply even if you do not meet all the requirements. We’re interested in learning what you bring to the table.