Accounting Coordinator

The Accounting Coordinator ensures accurate and efficient financial processing for the Center for Housing and Health (CHH), a subsidiary of AIDS Foundation Chicago (AFC). This role is responsible for managing accounts payable, processing check runs, reconciling financial records, and maintaining financial documentation-all essential to supporting CHH's work in improving housing and health outcomes for people living with and vulnerable to HIV and chronic conditions.

Beyond processing transactions, this role plays a crucial part in ensuring that CHH's housing and health programs operate smoothly, making a direct impact on people experiencing housing instability and chronic health conditions. The ideal candidate is detail-oriented, organized, and committed to financial accuracy, ensuring compliance while collaborating with vendors, financial institutions, and internal teams.

If you are looking for a purpose-driven accounting role where your work directly supports programs that change lives, we encourage you to apply. This is an hourly, non-exempt role, with an anticipated range equivalent to approximately $50,000 annually based on full-time hours.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Accounts Payable & Check Processing

• Process, distribute, and electronically scan documentation for:

CHH accounts payable

CHH rent and utility payments

Other CHH expedited check runs

• Monitor & maintain the CHH accounts payable inbox
• Maintain vendor records, ensuring accurate database entry and periodic clean-up
• Process and upload weekly check payments via the online banking portal
• Manage check voids, including processing cancellations in the accounting system and bank portal
• Clear CHH bank account checks in the accounting database on a monthly basis
• Reconcile client match rent checks each month
• Update and maintain accounts payable tracking worksheets

Financial Compliance & Reconciliation

• Support annual audit requests by preparing relevant financial documentation
• Assist with monthly reconciliations and financial reporting tasks
• Ensure compliance with financial policies and internal controls

General & Administrative Support

• Assist with organization-wide activities, including the AIDS Run & Walk and Annual Meeting
• Maintain confidentiality of financial information in accordance with AFC's policies
• Perform other accounting-related duties as assigned

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

EXPERIENCE AND EDUCATION

Minimum Qualifications

• Associate's degree in accounting or related field
• 2+ years of experience in accounting, with a focus on accounts payable
• 1+ years of experience using Excel (e.g., formulas, spreadsheets for reconciliations)

Preferred Qualifications

• Bachelor's degree in accounting
• Experience with Blackbaud's Financial Edge software

KNOWLEDGE, SKILLS, AND ABILITIES

• Workflow management & multitasking
• Excel & database proficiency
• Time management & deadlines
• Confidentiality & compliance awareness
• Eagerness to learn and adapt, as multiple team members will be involved in training
• Ability to problem-solve independently while knowing when to escalate issues
• Strong attention to detail and ability to work with high-volume financial transactions
• Effective communication and collaboration with internal teams and external vendors

Benefits Offered

We are proud to offer a comprehensive benefits package designed to support our employees' well-being and work-life balance, including:

• Health Insurance:
  Multiple health plan options, including HMO and PPO, with some plans available at no cost for qualifying employees
• Dental and Vision Insurance:
  Comprehensive dental coverage with minimal employee contribution and affordable vision insurance options
• Retirement Savings:
  Eligible employees can join AFC's retirement plan and make Roth or pre-tax contributions directly from their paycheck
• Paid Time Off:
  Generous PTO policy to support personal time and well-being
• Flexible Scheduling:
  Options for hybrid, remote, or on-site work models tailored to individual needs
• Life and Disability Insurance:
  Employer-paid basic life and AD&D insurance, along with short- and long-term disability coverage
• Employee Assistance Program (EAP):
  Confidential resources for personal and professional support, including mental health services
• Additional Perks:
  Access to a Flexible Spending Account (FSA), pet insurance, legal assistance, and a discount program with over 300,000 vendors