Accounts Payable Accounting Associate

About The Department

Payment Services partners with the campus community to ensure that all University payment functions adhere to University policies, IRS regulations, and generally accepted standards. Payment Services works with our customers to properly onboard suppliers/payees and process all payments in a timely manner to meet customer (supplier, faculty, and staff) needs and expectations in the areas of supplier/payee payments and employee expense reimbursements.

F&A FIN - GEMS Processing

The Accounts Payable Accounting Associate will be responsible for assisting campus clients with processing correcting entries.

• Responds to inquiries from and provides appropriate guidance to campus and external clients regarding requested transactional corrections to invoices and other accounts payable transactions.
• Processes corrections required, ensuring any requested changes are properly approved, prepared, reviewed, and recorded according to institutional policies and procedures.
• Ensures quality of payment processing and reporting within assigned deadlines to avoid penalties.
• Provides consistent, quality customer service to the University community in facilitating customer transactions.
• Continuously seeks opportunities to make improvements of procedures and systems.
• Identifies payment discrepancies and oversees all required research to resolve issues.
• Corresponds with vendors and departmental administrators regarding payment information and problem resolution.
• Develops and completes departmental goals including identifying and implementing continuous improvement efficiencies.
• Performs a variety of accounts receivable/payable related activities which requires functional knowledge of invoice processing procedures.
• Collects, interprets, and performs some routine analyses of payables data. May act as an informal resource to associates with less experience.
• Performs other related work as needed.

Minimum Qualifications

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

• A minimum of two years business experience.
• Background in a customer service environment.
• Background at a higher education institution.
• Familiarity with administrative processes, procedures, and systems within a university setting.

• Proficient in Microsoft Excel.
• Skill and knowledge of computer tools including MS Office.
• Familiarity with Oracle Cloud.
• Thorough knowledge of accounting principles and accounts payable practices/techniques.
• Working knowledge of interfaces between accounts payable and other financial systems.

• Strong personal computer skills.
• Communicate effectively and professionally in writing, especially in email.
• Excellent communication skills both verbal and written.
• Participate as a team player and positively influence group activity.
• Project management and proven problem-solving and analytical skills.

• Resume/CV (required)
• Cover Letter (required)
• References Contact Information (required) (3)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Financial Management

Individual Contributor

40

No

No

No

Hourly

Non-Exempt

$20.00 - $27.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

The University of Chicago is an equal opportunity employer and does…