Accounting Administrator

Description

+ Process 30-50 vendor invoices weekly, ensuring accuracy and timely entry

+ Prepare and reconcile employee expense reports

+ Perform accounts receivable (AR) and accounts payable (AP) functions

+ Conduct general collections and credit follow-up with vendors

+ Assist with vendor onboarding, maintenance, and periodic reviews

+ Maintain organized records of financial transactions and supporting documentation

+ Reconcile bank statements and assist with month-end close activities

+ Support internal audits by preparing documentation and responding to inquiries

+ Enter and update financial data in spreadsheets and accounting systems

+ Assist with purchase order tracking and matching to invoices

+ Provide general administrative support to the accounting and finance team

Additional

Skills & Qualifications

+ Associate's degree in Accounting, Finance, or related field preferred; equivalent experience considered

+ Strong proficiency in Microsoft Excel; ability to manage and enter data accurately

+ Familiarity with basic accounting principles and financial reporting

+ 1-2 years of experience in an accounting or administrative support role - Preferbly whtin the AEC industry

+ Excellent attention to detail and organizational skills

+ Strong communication and follow-up abilities

+ Ability to work independently and manage multiple priorities

Job Type & Location

This is a Contract to Hire position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chicago,IL.

Final date to receive applications

This position is anticipated to close on Feb 17, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.