Accounts Payable Associate

Please note:
We are relocating! Position will start at 7050 N Lehigh Ave, Chicago but new location will be 3100 Commercial Ave, Northbrook.

Bornquist, celebrating its 85th year and one of the premier Manufacturer's Reps in the Chicagoland area, has built dominant brand name recognition for every product that it represents in the Commercial, Industrial, HVAC and Plumbing markets in Northern Illinois. We offer competitive pay, benefits, and a friendly work environment for all employees. We focus on professional development by providing the necessary training for all employees to remain up-to-date on all our manufacturers and current technologies.

We believe our employees and customers will recognize us as a leader in our industry and a valuable resource!

We invite you to apply to be a part of our winning team!

We are an Equal Opportunity

Employer:

disability / veteran.

Benefits:

Medical (HMO, HSA & PPO options), Dental, Vision, Generous Profit Sharing and 401k Program, Short Term & Long Term Disability, Employee Assistance Program, Employee Discounts through ADP Life Mart/Life Care, Paid Time Off

Position summary:

The Accounts Payable Associate is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

Duties and Responsibilities:

• Posts and pays vendor invoices on time for discounts and due dates.
• Accurately selects appropriate G/L codes for all postings.
• Tracks and reconciles daily counter sales and credit card transactions.
• Maintains vendor records such as W-9's, insurance certificates, etc., and updates vendor information in our enterprise software.
• Processes customer certificate of insurance requests.
• Maintains tax exemption records for vendors customers and jobs, and processes tax adjustments to invoices as required.
• Assists with monthly bank reconciliation, revolver loan tracking, additional A/P, sales cutoff, inventory in transit, vendor reconciliation.
• Reviews employee expense reports for accuracy, post and pay.
• Oversees rep commission payments to BI and payouts to other FHRA reps.
• Manages petty cash.
• Performs other related duties as assigned by management.

Supervisory Responsibilities:

• This job has no supervisory responsibilities.

Qualifications:

• High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience.
• Computer skills required:
  • Proficiency utilizing Enterprise software (Prophet 21 & ECM by Epicor). Training can be provided.
  • Computer proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general internet functionality. Mid to Advanced level Excel skills is a plus.
• Other skills required:
  • Excellent customer service skills with a strong desire to go above and beyond to exceed customer expectations.
  • The ability to accurately assess customer needs, meet quality standards for services, and evaluate customer satisfaction.
  • The ability to listen to and understand information and ideas presented by others, both verbally and in writing.
  • The ability to express ideas and convey information clearly, simply and positively, both verbally and in writing.
  • Strong organizational skills and attention to detail.
  • Understanding of basic accounting principles such as debits and credits.

Competencies:

• Diversity - Demonstrates knowledge of EEO policy;
  Shows respect and sensitivity for cultural differences;
  Educates others on the value of diversity;
  Promotes a harassment-free environment;
  Builds a diverse workforce.
• Ethics - Treats people with respect;
  Keeps commitments;
  Inspires the trust of others;
  Works with integrity and ethically;
  Upholds organizational values.
• Dependability - Follows instructions, responds to management direction;
  Takes responsibility for own actions;
  Keeps commitments;
  Commits to long hours of work when necessary to reach goals;
  Completes tasks on time or notifies appropriate person with an alternate plan.
• Organizational Support - Follows policies and procedures;
  Completes administrative tasks correctly and on time;
  Supports organization's goals and values;
  Benefits organization through outside activities;
  Supports affirmative action and respects diversity.
• Quality - Demonstrates accuracy and thoroughness;
  Looks for ways to improve and promote quality;
  Applies feedback to improve performance;
  Monitors own work to ensure quality.

Physical Demands and Work Environment:

• Frequently required to stand, walk, and sit.
• Continually required to talk or hear, utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, or kneel.
• Occasionally required to lift/push/carry items less than 25 pounds.
• Specific vision abilities required by this job include: close vision; distance vision; depth perception and ability to adjust focus.