Senior Accounts Payable

The Accounts Payable Administrator executes all aspects of the company’s accounts payable functions, ensuring accuracy, efficiency, and compliance with company policies and industry standards. This role will play a critical part in maintaining vendor relationships, optimizing processes, and supporting project teams with timely and accurate financial information. The ideal candidate is detail-oriented, proactive, and experienced in AP within a construction or electrical contracting environment.

• Administer the full-cycle accounts payable process, including invoice entry, approvals, payment processing, and vendor account reconciliations.
• Ensure invoices are coded accurately to appropriate jobs, cost codes, and general ledger accounts in accordance with company policies.
• Execute weekly and monthly payment runs, including ACH, wire transfers, and check disbursements.
• Maintain accurate AP aging reports and monitor outstanding balances to ensure timely payments.
• Serve as point of contact for vendors and subcontractors regarding payment inquiries and discrepancies.
• Verify vendor compliance with company requirements, including W-9s, insurance certificates, and lien waivers prior to payment.
• Resolve billing or purchase order issues in collaboration with purchasing and project management teams.
• Maintain efficient AP processes and internal controls.
• Support Accounting team to ensure accuracy, timeliness, and adherence to policy.
• Collaborate closely with project managers, procurement, and accounting to ensure alignment between field operations and financial reporting.
• Assist with month-end and year-end closing activities, including accruals and reconciliations.
• Maintain and improve use of accounting software (COINS) for AP and job cost tracking.

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).
• 5+ years of accounts payable experience, preferably in the construction or electrical contracting industry.
• Strong understanding of job costing, lien waivers, and subcontractor compliance requirements.
• Proficiency with construction accounting software and Microsoft Excel.
• Excellent organizational, analytical, and communication skills.
• Proven ability to manage competing priorities and meet deadlines in a fast-paced environment.