AP​/Payroll Specialist

Job Title: AP/Payroll Specialist

Department: Finance

Reports To: Controller

FLSA Status: F/T, Exempt

Pay Range: $55,000 - $72,000

The AP/Payroll Specialist’s basic function is to support the Finance Department with routine duties and non‑routine duties with emphasis on payroll (ADP), general ledger management, all major account reconciliations, journal entry postings, financial reporting, account analysis and reconciliations as well as special projects.

• Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.
• Responsible for preparation and maintenance of the General Ledger; conducting journal entries and G/L account reconciliation and related work papers.
• Responsible for monthly reconciliation of company bank accounts.
• Responsible for general accounting and patient service accounting.
• Responsible for preparing cash flow worksheet and account analyses as required.
• Responsible for maintaining accounting internal control as well as cost‑effective control over the purchasing of supplies assuring uniform and correct internal reporting.
• Responsible for preparation and assist with year‑end audit procedures.
• Responsible for maintaining, processing, and reconciling payroll and accounts payable activities for the organization.
• Responsible for preparing bank deposits on a weekly basis.
• Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
• Collects and reviews appropriate data for federal, state, and local reports and tax returns to ensure timely filing.
• Responsibilities also include performing and completion of special projects as assigned by the manager.

• Bachelor’s degree in accounting.
• 2+ years accounting experience, preferably in not‑for‑profit healthcare industry.

• Knowledge of GMP and general accounting procedures and policies for non‑profit organizations.
• Proficient in Sage accounting software (preferred).
• Experience with ADP payroll software (preferred).
• Proficient in word processing and Excel for data tracking and reporting.

• Analytical skills to develop, review, and interpret financial reports.
• Ability to identify and resolve areas of concern in the Finance Department.
• Problem solving, resource management, creative thinking, and organizational skills.
• Ability to work independently on projects through completion.
• Self‑motivated.
• Ability to organize, prioritize and coordinate multiple projects as assigned.
• Ability to establish/maintain effective working relationships.
• Ability to maintain confidentiality of sensitive information.
• Solid interpersonal, oral, and written skills.

• ADP: 1 year
• Accounting: 2 years
• Payroll: 2 years
• Analysis skills: 1 year