Staff Accountant

Title:

Staff Accountant

Schedule:

Full-Time

Role:
Non-Management

Category:
Finance/Accounting

Visibility:
Public

DEPARTMENT:
Accounting

REPORTS TO:

Director of Finance & Accounting

STATUS:
Non-exempt

Aloft Chicago Mag Mile is looking to fill a dynamic role in their Accounting Department. At Aloft, we truly live our motto: "Different. By Design." Therefore, these roles will be a little Different by Design. We are looking for individuals with a strong accounting base but flexible enough to handle multiple tasks within the Accounting Department. An ideal candidate will come from the hospitality industry and truly love what they do.

Education & Experience:

• At least 1 year of experience in a hotel or a related field required.
• Accounting Degree is preferred.
• Must be able to work independently and with minimal supervision as well as in a Team environment to meet deadlines.
• Detail-oriented with excellent written and oral communication skills.
• Microsoft proficient as well as experience with Marriott systems preferred.
• Knowledge of Marriott Systems including Lightspeed is strongly preferred

• Input Invoices Daily (according to Vendor terms).
• Ensure invoices are coded correctly and any discounts have been taken.
• Responsible for New Vendor Set-up as well as ongoing Vendor maintenance.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process payments on a set, weekly schedule.
• Process all Expense Reports timely and ensure they contain appropriate approvals.
• Build and Maintain Vendor Relationships.
• Prepare paid invoices for storage.
• Reconcile Vendor statements and resolve any discrepancies. Follow-up on all credit memos.
• Create and maintain a Purchase Order procedure and ensure department adherence to policy.
• Ensure all month-end processing is done in a timely fashion to facilitate month-end close.
• Ability to document procedures to help create a Procedure Manual

• Assist with the processing of New Hires and Terminations as needed.
• Assist with the filing of Employee documentation.
• Assist with Payroll processing on an as-needed basis.
• Ensure all month-end processing is done in a timely fashion to facilitate month-end close.
• Ability to document procedures to help create a Procedure Manual

• Respond to and resolve all Inquiries in a professional and timely fashion.
• Set up new Direct Bill accounts, maintain current accounts and check credit references where appropriate.
• Verify validity of Tax-Exempt Entities.
• Reconcile all Invoices to their contracts and to the appropriate system to ensure accuracy of billing.
• Invoice Direct Bill accounts within 24 hours of completion of event/stay.
• Monitor and Maintain guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
• Perform Collection calls as needed.
• Reconcile Night Audit Reports prior to posting to G/L.
• Reconcile daily revenue and credit cards receipts.
• Ensure all month-end processing is done in a timely fashion to facilitate month-end close.
• Ability to document procedures to help create a Procedure Manual
• Process any Guest Refunds

• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Cross-train with other areas to assist on coverage and to identify accounting issues.
• Assist with any other Accounting task as instructed by the Controller

• Competitive salaries
• Medical, Dental, Vision, and Life Insurance
• FSA and Commuter Benefits
• Vacation and Paid Time Off (PTO)
• Discounted Hotel Rooms
• Annual review with increase
• 401k program with company match