Invoice Processing Manager

Invoice Processing Manager Responsibilities

• Supervise and guide the daily activities of the invoice processing team to ensure timely and accurate processing of invoices.
• Assist in onboarding and training of new team members.
• Ensure that all invoices are matched to purchase orders and entered accurately into the Salesforce system.
• Monitor the reconciliation of processed invoices by matching them with vendor statements ensuring completeness and accuracy.
• Liaise with vendors to resolve any discrepancies, including missing invoices or payment issues.
• Coordinate with the Accounts Payable department to schedule and facilitate timely vendor payments.
• Collaborate with the Accounts Payable Manager to identify areas for improvement in invoice processing and implement standardized procedures.
• Assist in maintaining accurate account ledgers by verifying transactions and ensuring that credits are correctly recorded.
• Work closely with maintenance supervisors to ensure timely creation and processing of Purchase Orders.
• Engage in cross-departmental initiatives to improve workflow and productivity.
• Supervise 2 Accounts Payable Associates.

• Bachelor’s degree or equivalent in Finance, Accounting, or a related field and 6 months related accounting experience.
• Inputting Purchase Orders and Invoices for monthly recurring services in Salesforce.
• Following up with Maintenance Managers to create Purchase Orders for invoices received.
• Processing invoices and liaising with vendors to request invoices for Approved Purchase Orders.
• Contacting new vendors to provide needed documents for onboarding and set-up in Salesforce.
• Logging into supply vendors’ web portals to reconcile accounts and download invoices to process to keep accounts current.

Salary: $73,133 to $95,000/year. Full-time, position located in Chicago, IL. Employer will accept experience gained concurrently. Candidates must pass a drug test before beginning employment.