Payroll and Accounts Payable Coordinator Job Chicago area,Illinois USA,Accounting

Payroll and Accounts Payable Coordinator

Chicago, IL (Hybrid workplace)

Overview

This Payroll and Accounts Payable Coordinator is a shared accounting role between Payroll and Accounts Payable. The role collaborates closely with Accounting, Human Resources (HR), and Accounts Payable and ensures timely and compliant processing of Payroll and Accounts Payable to support organizational financial processes. Reports to the Senior Accounts Payable Coordinator.

Responsibilities

Prepare and process bi‑weekly payroll for all employees, ensuring accuracy and timeliness
Maintain payroll records, including earnings, deductions, and benefits
Ensure compliance with federal, state, and local payroll regulations
Reconcile payroll reports and resolve discrepancies
Coordinate with HR on new hires, terminations, and compensation changes
Prepare and distribute payroll reports to Accounting
Review, code, and process vendor invoices in accordance with organizational policies
Solicit and process vendor W‑9s and ACH forms
Reconcile vendor statements and resolve invoice discrepancies
Respond to vendor inquiries in a timely and professional manner
Ensure adherence to internal controls and accounting policies
Assist with audit requests and year‑end reporting requirements (1099 and NEC forms)
Work with Senior Accounts Payable Coordinator on assigned tasks and other duties as needed

Skills and Knowledge

Strong attention to detail and accuracy
Knowledge of payroll laws and regulations
Proficiency in HRIS (iSolved preferred), Sage Intacct, and MS Excel
Strong organizational and time management skills
Ability to handle confidential information with discretion
Ability to effectively manage multiple, concurrent deadlines
Effective written and verbal communication skills – Comfortable communicating to all levels of the organization

Qualifications Minimum Qualification: 3+ years of Accounts Payable and Payroll experience. Not‑for‑profit experience preferred.
Education: Bachelor’s degree in Accounting or related field.
Certificates and/or Licenses: CPA or CPA candidate preferred. Compensation

The expected pay range for this position is $53,000 to $67,000 per annum.

Benefits

Medical, dental, vision
Vacation, holidays
Life insurance, disability coverage
Retirement savings
Commuter benefits plan

Chicago Public Media is an Equal Opportunity Employer.

We are committed to supporting a diverse workplace and provide a broad, generous benefits package for employees.

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