Accounts Payable Coordinator

Banner Witcoff is a leader in intellectual property law for more than 100 years. We are the trusted IP partner of choice for organizations around the world. We provide sound legal guidance and inventive IP solutions to power business for start-ups, Fortune 500 companies, and everything in between.

The Accounting Department manages daily accounting tasks and maintains account information for the firm. We pride ourselves on our relentless attention to detail and value providing exceptional service, both internally and externally. We work individually, as team members, and as part of a growing and innovative law firm. We are seeking a full‑time Accounts Payable Coordinator to join the firm and become an integral part of our Accounting Department.

• High school diploma required, bachelor’s degree preferred
• Minimum 5 years of accounting work experience
• Basic knowledge of accounting principles
• Proven MS Excel experience
• Previous law firm experience strongly preferred
• Experience with Aderant Expert accounting software preferred
• Experience maintaining confidentiality of financial data
• Must possess the ability to work independently and collaboratively in a fast‑paced environment
• Strong written and oral communication skills
• Strong organizational skills
• Must be detail‑oriented and able to balance multiple tasks with proven strong time management skills

• Electronically barcode and distribute vendor invoices daily
• Code and enter domestic and foreign invoices including calculation of use tax
• Prepare weekly check runs, ACH, and wire payments
• Reconcile vendor statements and handle vendor inquiries; maintain vendor records in accounting system including Form 1099 data
• Review and process expense reports
• Upload soft costs into the accounting system on a daily, weekly, or monthly basis
• Disburse petty cash
• Maintain internal Accounts Payable schedules
• Other duties and special projects as assigned

This position is a hybrid role, with a blend of remote and in‑office work. The employee will be required to work in the office at least two days per week, or more, depending on business needs and/or work assignments. In‑office specific duties include managing mail, copying, face‑to‑face meetings, greeting clients and visitors, team collaborative projects, as well as company events.

Banner Witcoff offers a competitive compensation and benefits package, including paid time off, medical/dental/vision insurance, 401(k), a 35‑hour workweek, business‑casual attire, and a friendly office environment. The salary range for this role is $55,000 to $65,000 annually. This is a non‑exempt position. The range is applicable to jobs performed in Chicago, IL. The employee’s pay within the range will be based on relevant education, qualifications, experience, skills, geographical location, and the firm’s needs.

The role is also eligible for an annual merit increase and bonus pay.

Banner Witcoff is an Equal Opportunity Employer and provides employees with a work environment free of discrimination and harassment. The firm will not discriminate against any applicant for employment because of race, color, religion, national origin, sexual orientation, sex, pregnancy, age, mental or physical disability, genetic information, legal citizenship or any other status protected by law.