Accounts Payable Specialist

Build the future of food

At New Cold, we're shaping the future of the food supply chain. Our warehouses and transport network connect the world's major food manufacturers with retailers and food service providers.

Join a collaborative team of doers, innovators, and engineers who are dedicated to making a real impact. Together with advanced robotics and cutting‑edge technology, we're not just keeping up with the times
-we're pioneering smarter, more sustainable operations to keep the world's food fresh and safe.

To support our rapid growth, we're constantly looking for talented people to join our team. Want to be a part of a dynamic, forward‑thinking environment? Join us!

Position Overview

The Accounts Payable (AP) Specialist is based in the Chicago office and is a part of the Shared Services Center (SSC). The AP Specialist reports to the SSC Manager and supports the North American accounts payable/receivable activities. The AP Specialist is customer focused, works quickly with little to no errors in a complex environment and operates in a timely fashion. The AP Specialist and the SSC team is a vital part of our efforts to keep business activities current and compliant.

• Manage daily AP inbox by reviewing invoices, routing to proper folders and ensuring the inbox is maintained and cleared out by the end of every day.
• Accurately record vendor invoices.
• Vendor setup and maintenance.
• Collaborating daily with the Accounting team, Manager of Shared Services, Project Managers, and Engineers.
• Owning Accounts Payable between New Cold and our suppliers and sub‑contractors.
• Monitor and follow‑up on open Purchase Orders for project reporting.
• Assist with month‑end close.
• Assist in various ad‑hoc projects.
• Drive and push performance in the Accounts Payable process to improve both quality and speed.
• Provide direction and guidance in proper AP/AR procedures.
• Ensure activities are completed in a timely manner.

We are seeking motivated and forward‑thinking individuals who thrive in collaborative and fast‑moving environments. Our ideal candidate has:

• 5+ years of relevant experience in Accounts Payable.
• Comfort with working in a fast‑paced, complex, transaction‑driven environment.
• Strong written and verbal communication skills.
• A quick learner, a self‑starter, able to work independently, and willing (and able) to handle the pressures of an increasing level of responsibility.
• Can take on multiple projects/tasks and problem solve.
• Experience coding invoices.
• Experience with Chart of Accounts.
• Proficiency with MS office suite.
• Ability to follow up on pending issues and meet deadlines.
• Experience working with US and foreign currencies.
• Experience partnering with stakeholders, preferably on a global level.
• Detail‑oriented.
• Ability to complete tasks with little to no errors.
• Supply chain industry experience is preferred.

• Bachelor's degree required.

New Cold provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, medical condition (including cancer and genetic characteristics), or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

New Cold expressly prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties is absolutely not tolerated.