Billing Coordinator

Location

Chicago, IL 60601

$85K-$100K and benefits.

Hybrid (3 days WFH)

Permanent

No

AMS will pay $500 if the person you refer gets hired.

Must have 3E, Elite, or Aderant experience.

The Billing Coordinator is responsible for overseeing the billing process, including generating invoices, verifying billing information, and resolving discrepancies. They also maintain billing records, communicate with clients about billing inquiries, and assist with financial reporting.

• Coordinate the creation and distribution of draft invoices for assigned partners and legal assistants.
• Serve as the primary point of contact on billing issues for assigned partners and legal assistants.
• Review draft invoices to ensure compliance with billing requirements.
• Process narrative changes, billing adjustments, and rate changes for draft invoices.
• Finalize invoices and prepare final invoice packages after ensuring appropriate authorization and approvals.
• Audit invoices for version control and adherence to approved pricing arrangements.
• Submit mailed or emailed invoices after successful audit.
• Submit e‑bills in accordance with client requirements and resolve rejections as they occur.
• Create and manage monthly billing reports.
• Support the accruals process where required by the client.
• File and maintain supporting documentation for finalized invoices.
• Perform other pertinent billing duties as requested by the Billing Manager.

• 3 years' experience in a law firm billing department or equivalent experience.
• 3E, Elite, or Aderant experience.
• Experience with E‑Billing Hub or Bill Blast.
• High school diploma; undergraduate degree preferred.
• Excellent communication skills.