Staff Accountant

Position Summary

The Staff Accountant reports directly to the Controller and provides essential support to the Finance Department’s daily operations. This role assists with routine accounting tasks, monthly close activities, and financial record‑keeping to ensure accurate and timely financial reporting. The Staff Accountant plays a key role in maintaining strong internal controls, supporting the Development‑to‑Finance revenue pipeline, and helping advance OMD’s implementation of financial systems such as Ramp and Sage Intacct.

This role is ideal for a detail‑oriented, solutions‑driven accounting professional with nonprofit experience who thrives in a collaborative, fast‑paced, hybrid environment.

Accounting & Financial Operations

Specific duties and responsibilities include but are not limited to:

• Assist with month‑end close activities, including preparing journal entries, pulling reports, and organizing support.
• Complete routine general ledger reconciliations for cash, prepaid expenses, deposits, and other accounts.
• Support revenue accounting, including daily creation of invoices, reconciling Development fundraising reports to Sage Intacct revenue reports, and ensuring timely recording of all cash receipts.
• Enter and classify cash receipts; ensure proper coding aligned with OMD’s chart of accounts and funding structure.
• Support the full Accounts Payable (A/P) process by entering bills, preparing payment batches, routing approvals, and processing reimbursements, ensuring compliance with OMD policies and internal controls.
• Assist in expensing employee benefits costs (health, dental, vision, life insurance), including allocating these costs to funding sources and departments.
• Assist in expensing payroll costs via journals; oversee mapping of payroll categories to Sage Intacct GL Accounts.
• As needed, lead reclassifications of journals such as for as adjustments to GL account, funding sources, and/or department.
• Prepare and post journal entries following internal documentation and control requirements.
• Maintain accurate, audit‑ready files aligned with GAAP, FASB, and OMD’s internal policies.

• Help monitor restricted and unrestricted grant expenditures in Sage Intacct.
• Maintain required vendor compliance documentation including W‑9 and assist with 1099 tracking.
• Support audit preparation, including schedules, reconciliations, documentation requests, and testing samples.
• Perform additional projects and tasks assigned by the Controller in support of broader Finance initiatives.

• Assist with the rollout and operational use of Ramp for expense management, card controls, and A/P automation.
• Support improvements to the Development‑to‑Finance revenue recording process, including reconciling opportunity reports and communicating discrepancies.
• Contribute to process documentation and ongoing strengthening of internal controls.

• Consistently produce accurate work and organized documentation.
• Create timely and accurate journals and invoices for financial transactions.
• Maintain strong working relationships within Finance/Operations and across teams, especially Development.
• Ask thoughtful questions and show initiative in learning OMD processes.
• Demonstrate reliability, accountability, and a commitment to punctual month‑end close.
• Contribute to a culture of collaboration and problem‑solving.

• Bachelor’s degree in Accounting, Finance, or related field.

• 2+ years of accounting experience, preferably in a nonprofit environment.
• Proficiency in accounting software;
  Sage Intacct strongly preferred.
• Strong Excel skills, including comfort with smart formulas (Sumifs, Vlookup, etc), reconciliations, and data analysis.
• Familiarity with grant accounting and fund tracking.
• Understanding of GAAP, FASB, and nonprofit accounting standards.

• Strong attention to detail and exceptional organizational skills.
• Demonstrates effective time management and reliably meets all deadlines.
• Analytical mindset with the ability to interpret financial data and identify trends.
• Effective…