Specialist,Fund Administrator,Integrated Portfolio Services; IPS Job Chicago area,Illinois USA,Accounting

Position: Specialist, Fund Administrator, Integrated Portfolio Services (IPS)

Major Duties

Oversee monthly NAV close activities, including controlling period close in transaction systems, monitoring/clearing suspense items, ensuring daily transaction and position postings from source systems to the Sub Ledger are complete and accurate, and that related journal entries are generated and supported.

Review month-end posting of Sub Ledger journal entry summaries to Oracle ERP and perform/oversee automated reconciliations (including Sub Ledger to Oracle ERP) to validate completeness and accuracy; investigate, document, and resolve identified breaks.

Review and retain support for manual accruals/adjustments when instructed, including maintaining appropriate documentation and audit trail.

Review monthly financial packages (key financial statements and supporting schedules), maintaining evidence of review within the monthly close package.

Review NAV-to-General Ledger reconciliations (e.g., proprietary investor accounting system to Oracle ERP) and other automated reconciliations; research and resolve differences to closure.

Monitor and assess prior-period postings/adjustments for materiality and potential restatement implications; summarize findings and coordinate resolution with relevant parties.

Oversee quarterly and year-end financial reporting deliverables, including U.S. GAAP hedge funds (variety of strategies including fixed income, quantitative, equity, multi-strategy), IFRS international funds (Asia, UK, Ireland), and Broker Dealer entities; perform final quality control review and coordinate with auditors and stakeholders as required.

Review investor capital balances and profit and loss results, including management fee and performance allocation calculations in accordance with offering and/or governing documents; validate allocation outputs to feeder funds and investors.

Oversee posting of applicable investor accounting system-generated amounts to Oracle FS and perform reconciliations (final NAV to the Sub Ledger and to financial statements) to confirm completeness and accuracy; investigate and resolve breaks; ensure system-enforced segregation of duties is followed for any required manual profit and loss adjustments (input and approval).

Oversee investor letter generation and publication controls, including fund close authorization, client review/approval prior to distribution, and manual letter preparation where applicable within required timelines.

Serve as a senior problem solver, technical advisor, and escalation point for ambiguous, high-risk, or highly complex month-end close, investor accounting, and financial reporting issues, applying judgment informed by deep technical expertise and experience.

Independently identify risks, inefficiencies, and control gaps; design and drive solutions through influence and subject‑matter leadership to improve accuracy, scalability, and sustainability across fund administration and financial reporting processes.

Serve as key point of contact with client for status of deliverables, reporting changes, audit feedback, and new implementations; coordinate and lead post‑audit debrief meetings and project initiatives to drive quality and efficiency improvements year over year.

Develop best‑practice process documentation and review procedures; assist in training and development of junior team members; support project planning, resource allocation, and prioritization of core financial reporting deliverables.

Participate in continuous improvement initiatives by identifying opportunities to streamline manual processes, leverage automation, and improve overall operational efficiency in fund administration activities.

Knowledge

Strong technical accounting skills, including working knowledge of U.S. GAAP, IFRS, and Broker Dealer accounting and reporting standards.
Excellent oral and written communication skills.
In‑depth functional and industry knowledge.
Highly flexible and adaptable to change.
Strong analytical, organizational, and problem‑solving skills (solutions‑oriented mindset).
Client relationship focused (internal and external relationships).
Ability to manage multiple tasks simultaneously and with accuracy.
Ownership mentality with an innate…

Specialist, Fund Administrator, Integrated Portfolio Services; IPS