Chief Voucher Expediter

Chief Voucher Expediter

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

Bid Instructions:
Apply on the bid site: AND:

• Check the box on your profile titled "Currently employed by the City of Chicago"
• Enter your employee  (located on your pay stub labeled 'payee/employee number')
• Select your correct bargaining unit

Failure to follow these instructions will result in a rejected bid application.

Under general supervision, processes and supervises the processing of payments and the monitoring of expenditures to ensure that municipal finances are accurate and up to date, and that vendors and suppliers are paid within established time frames.

Essential duties:

• Supervises the data entry of invoices and participates in the processing of vendors' invoices for payment
• Conducts research of contract agreements, invoices, and supporting documents to verify if item codes, remittance addresses, voucher numbers, funding strip codes, and contract data are accurate and covered and whether requested cost are valid based on quantity requirements and agreed discounts
• Compiles invoices and support documents for packaging by date, vendor name, and remittance address and verifies that corresponding receiving reports are consistent specifically in areas pertaining to cost, items, and quantity before submitting to the Comptroller's office for payment processing
• Supervises and monitors the maintenance of files containing reports, contracts, and invoices
• Checks figures for accuracy prior to processing vouchers and approving vendor invoices for payment
• Troubleshoots invoice problems conferring with vendors and department managers to resolve payment issues
• Interprets and communicates purchasing procedures and regulations to department managers
• Documents, maintains, and updates relevant policies and procedures

Location:

121 North LaSalle Street, City Hall, 10th Floor Days:
Monday – Friday

Hours:

9:00am – 5:00pm

This position is in the career service.

Qualifications:

Three (3) years of work experience in processing and auditing vendor invoices and purchase orders for payment of which one (1) year is in a supervisory role related to the responsibilities of the position. Should the above criteria not be fulfilled, the following options are acceptable:
Graduation from an accredited college or university with an Associate's degree or higher plus one (1) year of work experience in processing and auditing vendor invoices and purchase orders for payment of which one (1) year is in a supervisory role related to the responsibilities of the position.

Selection criteria:
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview, will be selected.