Staff Accountant​/Office Administrator

POSITION OVERVIEW

We are seeking a detail-oriented and adaptable Staff Accountant / Office Administrator to join our Chicago office. This is a unique hybrid role that blends core accounting responsibilities with operational and administrative support functions. The right candidate will be a self-starter who thrives in an independent work environment, as much of our team is distributed remotely across the country. You will serve as the essential on-site anchor for our operations, ensuring day-to-day financial and office functions run smoothly.

Accounting & Finance

• Assist the Senior Accountant with day-to-day accounting operations, including general ledger entries, account reconciliations, and month-end close activities
• Process accounts payable and accounts receivable transactions accurately and on time
• Support financial reporting, variance analysis, and audit preparation as directed
• Assist with payroll administrative tasks, including data entry, expense review, and coordination with payroll provider.
• Maintain organized and compliant financial records and documentation

Technology & IT Administration

• Manage new hire laptop deployment with the I.T. technician and shipping/coordination with remote staff.
• Serve as the first point of contact for basic in-office technology needs and vendor coordination
• Maintain inventory of IT equipment and office supplies with our I.T. vendor.

Office & Administrative Support

• Perform general office management duties
• Coordinate mail, deliveries, and vendor relationships as needed
• Assist with onboarding logistics for new employees; we expect to hire 10 in the coming year.
• Support leadership and remote team members with ad hoc administrative requests

Required

• Bachelor’s degree in accounting, Finance, Business Administration, or related field is preferred.
• Minimum 2 years of office experience, preferably with accounting or finance exposure
• Strong proficiency in Microsoft Excel and Microsoft Office Suite
• Solid understanding of basic accounting principles (debits, credits, reconciliations)
• Excellent organizational skills and attention to detail
• Ability to work independently with minimal day-to-day supervision
• Professional, reliable, and comfortable being the primary in-office presence for a remote-first company

Preferred

• Experience with payroll processing or payroll software. Paylocity’s platform knowledge is a big plus.
• Familiarity with Quick Books.
• Experience with basic onboarding processes of new hires.

• This position is based at our Chicago, IL office and requires in-office presence at least 4 out of 5 days per week
• Full-time (40 hours/week) or a reduced 32-hour work week schedule is available depending on the candidate’s preference and fit
• Strong communication skills and comfort with remote collaboration tools (email, teams, etc.) are essential

• Salary: $58,000 – $70,000 annually, commensurate with experience
• Health insurance coverage is offered.
• 401(k) retirement plan is available
• Free parking