Junior Payroll and AP Specialist Legal Industry

Junior Payroll and AP Specialist (Legal Industry)

Chicago, IL

Full Time

Paid

We are a full-service growing midsize commercial law firm with offices in several states, headquartered in mid‑town Manhattan. We have an exciting opportunity with the newly created role of Junior Payroll and AP Specialist, where you can contribute in a meaningful way to the Firm’s success. The prospective candidate will work very closely with the HR Director, the CFO and the Accounting/Admin team.

The Firm is using ADP Workforce as its payroll processing service.

• Work closely with the HR Director and the CFO to ensure that the Firm’s bi‑weekly payrolls are processed accurately
• Become proficient with the payroll system and processes to assist hourly employees with timecards
• Work closely with the benefits and 401K brokers to ensure accurate deductions. Review period‑over‑period payroll changes, and audit benefits invoices to ensure compliance and accuracy
• Work closely with the CFO to reconcile payroll accounts and resolve discrepancies
• Answer employee questions about paychecks and handle issues, as required
• Assist with onboarding/offboarding payroll setup
• Assist with the year‑end W-2 reviews and other year‑end compliance reporting
• Manage employee reimbursement processes
• Partner with the AP team to assist with certain daily AP functions
• Serve as a back‑up for AP processing
• Work closely with everyone on the Administrative and Management teams, and assist with various other requests and projects, as may be required
• 5 days in the office is mandatory (mid‑town Manhattan)
• Bachelor’s degree is preferred but not required

• Must possess strong attention to detail
• Excellent excel skills are required
• Excellent communication skills, both written and verbal are required
• Willingness to step up, take on more responsibilities, and assist the broader team

• Previous payroll experience is required, minimum of 2 years
• Experience in Legal industry is highly preferred

• Must possess strong attention to detail
• Excellent excel skills are required
• Excellent communication skills, both written and verbal are required
• Willingness to step up, take on more responsibilities, and assist the broader team