Accounting Assistant

ACCOUNTING ASSISTANT

• Professional development and career growth opportunities.

• Base Salary: $55,000 - $60,000
• Comprehensive benefits package.
• 401(k) eligibility after one year.
• Paid Time Off (PTO).
• Paid holidays.
• Professional development and career growth opportunities.

Our client is seeking a detail-oriented Accounting Assistant to support daily accounting operations while assisting with general office administration. This role is ideal for someone who enjoys a combination of bookkeeping, financial recordkeeping, and administrative responsibilities in a collaborative, fast-paced environment. The ideal candidate has experience with Quick Books, strong Microsoft Excel skills, and enjoys working with both numbers and people while supporting multiple areas of the business.

• Enter daily and weekly receipts, deposits, and credit card transactions into Quick Books.
• Prepare client invoices, service agreements, and project billing.
• Process customer payments, bank deposits, and vendor invoices.
• Assist with bank and credit card reconciliations.
• Support month-end and year-end accounting processes.
• Prepare financial reports, billing reports, and budget spreadsheets.
• Review employee timesheets, overtime, and project-related expenses.
• Process employee expense reports and maintain accurate financial records.
• Follow up on outstanding invoices and client agreements.
• Review client proposals and apply pricing models to ensure accurate billing.

• Answer incoming phone calls and respond to customer inquiries.
• Manage incoming and outgoing mail, packages, and shipments.
• Upload invoices, contracts, and project documentation into company databases and CRM systems.
• Assist with project coordination and administrative logistics.
• Create and maintain Microsoft Excel reports and spreadsheets.
• Provide administrative support to multiple departments.
• Perform additional office and administrative duties as assigned.

• Minimum of 2 years of accounting, bookkeeping, or accounting support experience preferred.
• Experience with Quick Books or similar accounting software.
• Strong Microsoft Excel skills, including formulas, spreadsheets, and financial reporting.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent organizational, time management, and multitasking abilities.
• Strong attention to detail with a high level of accuracy.
• Excellent written and verbal communication skills.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred, or an equivalent combination of education and experience.

Our client is a growing professional services organization committed to delivering high-quality solutions and exceptional customer service. They foster a collaborative, team-oriented culture where employees are encouraged to develop professionally, contribute meaningful ideas, and build long-term careers. This is an excellent opportunity for someone looking to join a supportive organization where their accounting and administrative skills will play a key role in the continued success of the business.