Clinical Trial Financial Manager

Department: BSD OCR – Post Award

The position provides professional support for pre‑award and post‑award activities related to grant and contract proposals and funding within a department or unit. Pre‑award responsibilities include research, preparing applications, and editing proposals. Post‑award duties involve compliance monitoring, payment processing, and salary allocations. The Clinical Trial Financial Manager delivers administrative support in a customer‑service environment for the Clinical Trial Financial Group (CTFG) within the Office of Clinical Research in the Biological Sciences Division.

• Serve as a primary account administrator for clinical research study accounts.
• Create accounts and work within the financial accounting system, Oracle.
• Allocate, authorize, monitor, and control expenses on clinical research study accounts.
• Manage check and wire‑transfer deposits and earnings invoicing for industry‑funded clinical trials.
• Maintain accurate accounts receivable and payable data in OnCore CTMS and VETS (Visit Earnings Tracking System).
• Facilitate timely reconciliation and close‑out of terminated clinical trial financial accounts.
• Maintain, oversee, reconcile, and correct errors in accounts.
• Process clinical research and core bills for payment.
• Partner with CT Contracts Managers on budgetary amendment implementation.
• Communicate regularly with study staff on accrual tracking and provide training in study financial management.
• Work with other administrators on the procurement process, including purchasing, internal requisitioning, and personal and travel reimbursements.
• Partner with grant administrators to manage financial and administrative aspects.
• Prepare, submit, and administer post‑award grant proposals.
• Advise and assist in relationship management and communications with funding agencies, subcontractors, and others.
• Monitor expenditures on approximately 560–700 active individual faculty accounts.
• Propose solutions to discovered problems and compare actual spending to original budget, identifying variances with particular attention to faculty salary.
• Develop a working knowledge of university policies and procedures as well as those of various funding agencies.
• Create and maintain Excel spreadsheets and databases to track the division’s clinical research.
• Work closely with Section Administrators and Department Leadership to manage faculty clinical research accounts and ensure proper spending.
• Seek new avenues for funding and grant opportunities and ensure that notices of relevant opportunities are brought to faculty attention.
• Work with sponsors to draft proposal budgets in accordance with university needs, with moderate guidance and direction.
• Handle straightforward post‑award activities, including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepare summaries of grants and effort allocations for Principal Investigators, meet with them, and respond to their questions.
• Coordinate with other departments, units, and divisions regarding multi‑investigator grants.
• Serve as department contact for annual audits and agency site visits.
• Perform other related work as assigned.

• Education:
  
  A college or university degree in a related field.
• Work Experience:
  
  2–5 years of experience in a related job discipline.

• Education:
  
  Bachelor’s degree.
• Experience:
  
  Working knowledge of Oracle, Business Objects, and academic medical operations.
• Understanding of fund‑accounting principles, federal and major non‑federal post‑award policies, allowable cost policies, and fundamental academic medical research accounting.

• Strong computer skills, including word processing, database management, and spreadsheet skills.
• Excellent verbal and written communication skills.
• Attention to detail.
• Flexibility and adaptability.
• Knowledge of general accounting standards and auditing.
• Strong organizational skills.
• Sound financial and analytic skills.
• Ability to research issues and…