Sr. Client Billing Specialist

Sr. Client Billing Specialist

Administration and Operations All Practice Areas Chicago, IL, Harrisburg, PA, Kansas City, MO, Pittsburgh, PA

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a Senior Client Billing Specialist to join one of our offices in Pittsburgh, Kansas City, Harrisburg, or Chicago.

The Senior Client Billing Specialist manages the end-to-end billing process, ensuring accuracy and adherence to client and firm guidelines. They handle the preparation and revision of proformas, invoice generation, and e-billing submissions. Their role involves meticulous verification of billing details, coordination of joint billings, and resolution of billing issues. They are committed to maintaining confidentiality and providing exceptional customer service. Additionally, they guide junior team members, contribute to team productivity, and ensure compliance with financial regulations.

Internally, responsible for communicating with timekeepers, other local billing groups, Firmwide Accounting/Finance, Directors of Administration, practice assistants, and administrative support staff. Externally, responsible for working with ebilling vendors, AP vendors and responding to client driven inquiries.

• Performing daily billing activities, supporting attorneys, practice assistants, and clients, while managing complex billing processes
• Performing daily billing activities, supporting attorneys, practice assistants, and clients, while managing complex billing processes
• Verifying and setting up matters in the accounting system, including rates, AFAs, billing notes, and instructions
• Conducting detailed reviews and audits of unbilled time and costs, including proofreading, updating spreadsheets, and reconciling invoices
• Maintaining and updating detailed charts on invoices, rates, holdbacks, and budgets
• Maintaining and updating detailed charts on invoices, rates, holdbacks, and budgets
• Managing e-billing submissions, updates, and rejections, ensuring timekeepers and rates are current and approved
• Overseeing the timekeeper approval process, including matter access for time entry, and enter vendor invoices as per guidelines
• Following write-off approval protocols and conducting monthly internal audits, including during internal and external audits
• Monitoring e-billed invoice status, addressing rejections and short-pays, and assisting with collections efforts
• Researching and responding to billing-related information requests and recommending corrections as needed
• Serving as the primary escalation point for billing issues, assisting with training and quality control, preparing ad-hoc reports, and maintaining client databases

• Have a Bachelor’s degree in accounting or finance, or equivalent legal/ebilling experience
• Have an understanding of financial regulations and compliance
• Be committed to providing excellent customer service to clients and attorneys while producing a high-quality work product
• Be committed to maintaining confidentiality of all firm and client related information
• Be able to guide less experienced team members according to processes and required outputs
• Be a self-motivated with a dedicated work ethic, capable of working independently while also contributing to the team's productivity
• Be proficient in MS Outlook, Word and have advanced proficiency in Excel
• Have the ability to handle a high volume of work with precision and patience for revisions and rejections
• Have effective communication skills and the ability to interact with diverse personalities while maintaining a professional attitude
• Possess abilities in organization, time management, and problem-solving in order to to prioritize workloads and meet deadlines under pressure
• Have 3+ years of experience in legal billing and e-billing experience using third-party vendors
• Have 3+ years of experience in legal billing and e-billing experience using third-party vendors

Compensation Salary $63,894 -…