Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the entire accounts payable process, ensuring timely and accurate payments of invoices. This role involves processing a high volume of transactions, reconciling vendor accounts, resolving discrepancies, and working closely with internal departments & external vendors to ensure smooth financial operations; as such, our ideal candidate will possess strong problem-solving skills, with keen attention to detail & thoroughness.

The responsibilities and duties of this position described here are representative; this is not a comprehensive list, and other duties may be assigned.

• Review, verify, and enter vendor invoices into the accounting system, ensuring correct coding to general ledger accounts and cost centers.
• Match purchase orders and receiving reports to invoices to ensure accuracy.
• Obtain necessary approvals for payments and resolve any discrepancies between purchase orders, invoices, and receipts.

• Maintain and update vendor records, including W-9 forms, payment terms, and banking information for ACH payments.
• Respond to vendor inquiries and reconcile vendor statements.
• Establish and maintain good relationships with vendors, ensuring prompt payment and issue resolution.

• Prepare and process payments, including checks, ACH, and wire transfers, ensuring all payment deadlines are met.
• Reconcile accounts payable subledger to the general ledger on a monthly basis.
• Monitor and resolve discrepancies in accounts payable records.

• Review and process employee expense reports in compliance with company policies.
• Ensure appropriate approvals and documentation are included before reimbursement.

• Assist in month-end closing, ensuring all invoices and payments are processed accurately and timely.
• Prepare accounts payable aging reports and assist in cash flow forecasting.
• Assist with annual audits, providing documentation and support as needed.
• Ensure compliance with company policies, accounting regulations, and tax requirements (e.g., 1099 filings).

• Unlimited PTO
• Observed Holidays
• Pre-tax commuter benefits (for transit and parking)
• Opportunities for career growth and advancement
• Healthcare benefits (Medical, Dental & Vision)
• 401(k) plus annual company match
• Employee assistance program (free and available to you)
• Employer-covered Life & AD&D Insurance
• Additional offering of Short & Long Term Disability
• Paid Parental Leave
• Daily perk:
  One free café drink every day (yes, even when you’re off!)
• Discounts: 40% off coffee, café items, and prepared food; 25% off retail products

* of course, certain program & eligibility rules apply

We’re an Equal Employment Opportunity employer and are committed to building an inclusive and diverse team where everyone has the opportunity to thrive.