AP Analyst

Description

The salary range for this position is $85,000- $87,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance.

To apply to this hybrid role please send your resume to john.sadofsky.

Is your current job giving "all-work-no-play" when it should be giving "work-life balance + above market pay rates"?

Job Description:

The Accounts Payable (AP) Analyst manages the company's outgoing expenses and ensures all invoices are processed and paid accurately, timely, and in compliance with company policies. This role is accountable for end-to-end AP processing, vendor relations, monthly reconciliations, and issue resolution, partnering closely with Accounting, Operations, and cross-functional teams.

Primary Responsibilities:

- Invoice Intake & Verification - Receive, review, and validate invoices and employee expense reports for accuracy, proper coding, approvals, and supporting documentation.  

- Payment Processing - Prepare and execute payments (ACH, wires, checks) per company policy and schedule and in compliance with the company's internal controls.  

- Vendor Management - Maintain vendor master data (W-9s/1099 designations, banking instructions); respond to vendor inquiries; track and reconcile outstanding credit memos.  

- Month-End Close Support - Reconcile AP subledger to the general ledger; prepare AP accruals; confirm payable reports to ensure amounts paid were accurate; support schedules for audits.  

- Compliance & Controls - Uphold AP policies/procedures; support 1099 year-end reporting; contribute to process improvements and automation initiatives.  

- Treasury - Support treasury activities by managing bank account maintenance, preparing and submitting bank documentation, coordinating responses to KYC inquiries, and monitoring bank account fees.

- Cross-Functional Collaboration - Partner with Accounting, Procurement, and business teams to resolve issues, improve cycle times, and sustain vendor relationships.

- Perform other duties as assigned.  

Requirements

Job Requirements:

- Education:

Bachelor's degree in Accounting or Finance preferred (not required).

- Experience:

2-4 years in Accounts Payable or a related accounting function with demonstrated ownership of AP processes. Treasury experience is a strong plus.

- Systems:
Proficiency with ERP/AP automation tools; experience with Yardi Procure-to-Pay (Payscan) is a strong plus.

- Technical

Skills:

Solid Excel skills  

- Professional

Skills:

Detail orientation, problem-solving, written/verbal communication, and the ability to work effectively in a fast-paced, deadline-driven environment.

Must have:

- Accuracy and Attention to Detail o Ability to process high volumes of invoices without errors.

o Strong focus on compliance with policies and proper coding.

- Analytical and Problem-Solving Skills o Skilled at reconciling discrepancies and identifying root causes.

o Comfortable investigating variances and proposing solutions.

- Organizational and Time Management o Prioritizes tasks effectively to meet payment cycles and month-end deadlines.

o Handles multiple vendors and invoices in a fast-paced environment.

- Technical Proficiency o Competence with ERP systems and AP automation tools.

o Solid Excel skills for reporting and reconciliations.

- Communication and Collaboration o Clear, professional communication with vendors and internal teams.

o Ability to explain issues and negotiate resolutions diplomatically.

- Integrity and Confidentiality o Maintains strict adherence to financial controls and confidentiality standards.

o Demonstrates ethical handling of sensitive financial data.

- Adaptability and Initiative o Responds well to changing priorities and process improvements.

o Takes ownership of tasks and seeks opportunities to streamline workflows.

To apply to this hybrid role please send your resume to john.sadofsky.

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