Senior Accounting Specialist

Crafty’s mission is to help companies craft better workplaces by providing the services and technology to deliver a modern, comprehensive food & beverage program for their employees, no matter where they work. After operating with a vertically integrated supply chain (i.e., directly fulfilling orders from Crafty-operated distribution centers) in Chicago and the Bay Area, our team launched a third party fulfillment model that has rapidly scaled our coverage into over 25 markets globally, in just a year’s time.

At Crafty, we have a diverse, high-powered team, composed of folks in technology, supply chain operations, field operations, sales, account management, and more. Our workplace is dynamic, fast-paced, and just plain fun; we pride ourselves in having an amazing mix of humans who make up our team!

Crafty is seeking a Senior Accounting Specialist, AP + Partner Billing to support the day-to-day accounting operations for Accounts Payable, Partner Billing, and month-end close activities. This role serves as the primary operational control point between Flatworld’s transaction processing and Accounting Manager approvals, helping ensure financial transactions are complete, accurately coded, properly routed, reconciled, and ready for timely processing.

This person will review Flatworld (outsourced) output, maintain audit-ready documentation, initiate ACH and wire payments for Accounting Manager approval, manage vendor setup workflows, monitor Ramp alerts, support shared accounting inbox activity, complete balance sheet and account reconciliations, assist with recurring month-end close deliverables, and help maintain accurate accounting records. They will work closely with the Accounting Manager, Flatworld resources, vendors, partners, and internal stakeholders across Finance, Client Success, Operations, and Business Development.

The ideal candidate is an experienced accounting professional who understands how daily transaction quality impacts financial reporting, close readiness, vendor experience, and internal controls. They are detail-oriented, systems-fluent, proactive, and comfortable managing queues, reconciliations, checklists, documentation, and recurring accounting processes in a fast-paced environment. Success in this role means accounting operations move efficiently, exceptions are identified early, financial records remain accurate, and close activities are completed on time.

• Accounting Operations Discipline: Manages transaction readiness, payment support, vendor setup, coding corrections, reconciliations, and accounting workflows with accuracy, urgency, and strong follow-through.
• Accounting Foundation: Understands how AP affects the GL, including prepaid expenses, balance sheet reconciliations, month-end close, and financial statement accuracy.
• Controls Orientation: Maintains clean audit trails, follows segregation-of-duties requirements, reviews Flatworld output, and escalates exceptions before payment or close deadlines.
• Systems Fluency: Uses Ramp, Net Suite, and related tools to monitor queues, troubleshoot sync issues, maintain coding rules, and improve transaction quality at the draft stage.
• Reconciliation + Analytical Skill: Investigates variances across cash, disbursement, credit card, accrued expense, and vendor clearing accounts with strong attention to detail.
• Operational Rigor: Builds checklists, maintains SOPs, documents recurring issues, manages deadlines, and keeps work moving across daily, weekly, monthly, and ad hoc cycles.
• Stakeholder Communication: Communicates clearly with vendors, internal teams, Flatworld, and the Accounting Manager to resolve issues, document next steps, and prevent rework.

• 3–6+ years of accounting experience with direct experience in AP operations, reconciliations, and month-end close support.
• Hands-on experience supporting accounting operations, including invoice processing, vendor setup, payment initiation, account reconciliations, accounting inbox management, close support, and payment readiness workflows.
• Experience using an ERP and understanding downstream impacts of coding decisions by department, class,…