Payroll Staff Accountant

• Short-Term and Long-Term Disability Insurance
• 2x Life and AD&D Insurance (Company Paid)
• Optional Additional Life Insurance
• 401(k) Match and Pension
• Paid Time Off (PTO)

Pay: $3 4-36/hr

• Medical, Dental, and Vision Insurance
• Short-Term and Long-Term Disability Insurance
• 2x Life and AD&D Insurance (Company Paid)
• Optional Additional Life Insurance
• 401(k) Match and Pension
• Paid Time Off (PTO)
• Parental Leave

Department:
Accountant

FLSA Status:
Exempt

Reports To:

Accounting Manager

Location:

Corporate

Work Arrangement:
Hybrid - 3 days per week in office

This role is anchored in payroll processing: running biweekly U.S. payroll end to end in ADP Workforce Now for a union and shift-premium workforce, with full ownership of the payroll checklist from time close through funding. Beyond payroll, the Staff Accountant supports month-end close through journal entries and account reconciliations in SAP, and serves as backup for Accounts Payable, including OCR invoice processing and vendor payment execution when coverage is needed.

Hands-on ADP Workforce Now experience is required for this role. This is a hybrid position, with three days per week in the office.

• Run biweekly payroll for approximately 200 U.S. employees across five sites, plus remote and sales employees, using ADP Workforce Now as the system of record.
• Own the full payroll checklist: time close, pre-process audit, preview, finalize, and funding, following documented steps at each stage.
• Apply OT and double-time rules, holiday/weekend premiums, shift differentials, and call-in/reporting pay as applicable to a union and shift-premium environment.
• Validate payroll outcomes using ADP registers, time exception reports, and earnings code reporting before finalizing each cycle.
• Manage exceptions and corrections, including retro pay, off-cycle checks, termination payments, garnishments, and one‑time earnings/deductions.
• Support quarter-end and year-end payroll activities, including W-2 balancing support and reconciliation.
• Track and help resolve payroll tax notices in partnership with ADP.
• Prepare and validate payroll reporting and respond to information requests from HR and operations.
• Experience processing Union 401(k) and FSA benefit files into third‑party platforms is a nice to have.

• Prepare and post journal entries in SAP with appropriate supporting documentation and review trail.
• Independently reconcile assigned accounts (accrued liabilities, prepaid/expense accruals) and clearly explain reconciling items: what they are, why they exist, and when they'll clear.
• Support month-end and year-end close activities, including tie‑outs, variance explanations, roll‑forwards, and audit schedule support.
• Build and maintain standard recurring entries with clear logic, consistent timing, proper reversals, and control documentation.
• Process weekly freight invoices.

Listed as nice to have, since this is teachable: covers invoice processing and vendor payments roughly twice weekly as backup.

• Step in to process AP when needed.
• Validate invoices, including 3‑way match where applicable (PO/receiver/invoice or cost center approval workflow).
• Process invoices through the OCR workflow (or MIRO), including coding, exception handling, and duplicate detection.
• Generate payment proposals and issue vendor payments twice weekly as backup.
• Confirm approvals before release and ensure proper remittance communication.

• Able to work independently with minimal day‑to‑day oversight.
• Strong Excel skills:
  Pivot Tables, XLOOKUP, SUMIFS.
• Handles sensitive payroll and employee information with discretion.
• Coordinates across HR, Plant Operations, and Payroll/Accounting to resolve time, pay, and general accounting issues.

• Bachelor's degree in Accounting, Finance, or a related field.
• 3–5+ years of relevant accounting experience with direct, hands‑on responsibility for U.S. payroll processing.
• Hands‑on experience running payroll in ADP Workforce Now is…