AP Supervisor

At Outform Group, our guiding philosophy is Dare To Innovate. Outform Group specializes in creating tangible consumer engagements that elevate, connect and humanize brand experiences. We unite leading experts in research, strategy, design, innovation and manufacturing, who work together to create unforgettable brand experiences. Lean, interdisciplinary teams work in close collaboration with clients, helping them to solve their user’s biggest problems.

Our user-centric, data-driven approach focuses on creating a seamless experience across different environments.

The Accounts Payable Supervisor is responsible for overseeing the day-to-day operations of the Accounts Payable function, ensuring timely and accurate invoice processing, vendor management, payment execution, compliance with internal controls, and operational reporting. This role is expected to drive continuous improvement, accountability, KPI management, and process transformation initiatives across the AP function.

The ideal candidate is a hands‑on operational leader with experience managing high‑volume AP teams, implementing automation and AI/scanning initiatives, and leading process improvements within fast‑paced environments.

The following position report directly to the Accounts Payable Supervisor:
Accounts Payable Clerks

This role is accountable for the operational performance, accuracy, efficiency, and control environment of the Accounts Payable department. The AP Supervisor is responsible for ensuring timely invoice processing, reducing operational errors, driving KPI visibility, supporting cash flow management, and improving overall process efficiency through automation and standardization.

The role requires active leadership of the AP team while partnering cross‑functionally with Procurement, Operations, Treasury, Accounting, and IT to resolve issues and support business objectives.

• Supervise and manage daily Accounts Payable operations in a high‑volume environment.
• Establish and enforce KPI reporting and accountability metrics across the AP team.
• Monitor invoice processing accuracy, exception trends, aging, turnaround time, and productivity.
• Lead continuous improvement initiatives focused on process efficiency, scalability, and control enhancement.
• Drive transformation initiatives including AI/scanning, OCR, workflow automation, and process standardization.
• Ensure compliance with company policies, internal controls, and approval workflows.
• Review and resolve invoice discrepancies, payment issues, and vendor escalations.
• Coordinate and build month‑end close activities related to Accounts Payable.
• Prepare executive‑level operational reporting and KPI summaries.
• Train, mentor, and develop AP team members while driving accountability and performance.
• Partner with Finance and IT on ERP enhancements, implementations, and process improvements.
• Utilize advanced Excel reporting and analytics to support operational decision‑making.

• Finance Leadership
• Procurement / Purchasing
• Operations
• Treasury
• IT / Systems Support
• Shared Services
• External Vendors and Partners

Success in this role will be measured against metrics including but not limited to:

• Invoice processing accuracy rates
• Reduction in processing errors and rework
• Invoice turnaround time
• AP aging and overdue invoice metrics
• Exception resolution timeliness
• Team productivity and throughput
• Continuous improvement implementation and measurable efficiency gains
• Successful implementation of automation/AI scanning initiatives
• Compliance with internal controls and audit requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum 5+ years of Accounts Payable experience in a high‑volume environment.
• Minimum 2+ years of supervisory or management experience required.
• Demonstrated experience leading operational transformation and process improvement initiatives.
• Experience implementing AP automation, OCR/scanning, AI workflow tools, or intelligent invoice processing preferred.
• Strong ERP systems experience required;
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