Accounts Payable Specialist

Position:
Accounts Payable Specialist

Department:
Finance

Reports to:

Controller

Location:

566 W. Lake Street, Chicago, IL (in office 3 days a week)

Employment Type:

Full-time benefits eligible

At Richard, we're not just another construction company - we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Why Choose Richard?

Culture-First Approach: People and innovation over bottom line

Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers

Rapid Growth: Be part of a company doubling in size while maintaining quality

Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth

Direct Impact: Your ideas shape our projects and company direction

Innovation Freedom: Be at the forefront of construction technology and sustainable practices

At Richard, you're not just a number - you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation.

Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

The Accounts Payable Specialist is responsible for timely and accurately processing the Accounts Payable, preparing and issuing weekly disbursements, entering daily bank transactions, and reconciling bank accounts at month-end. This role requires strong attention to detail, excellent organizational skills and time management skills, and the ability to work independently and collaboratively within a team. The Accounts Payable Specialist ensures that all payments are properly coded, approved, and compliant with internal policies and external regulations.

• Accounts payable processing:
  • Review and verify invoices / check requests
  • Code and match invoices to Purchase Order for non GCPay invoices
  • Send invoices for approval using Adobe Sign per company SOP for non GCPay invoices
  • Create / maintain vendor in accounting system, verify vendor documentation (W9 / ACH)
  • Enter invoices in accounting system
• Weekly disbursements:
  • Review weekly aging balance and verify vendor for payment, prepare weekly disbursement schedules
  • Issue weekly payments in accordance with company policies and procedures. Ensure timely and accurate disbursement of funds
  • Monitor accounts to ensure payments are up to date
  • Reconcile accounts payable transactions
• Month end Tasks:
  • Investigate and resolve discrepancies
  • Prepare AP accrual in accounting system for non GCPay invoices
• General:
  • Reply to inquiry emails regarding AP and payments from Operations and General & Administration teams in a timely manner
  • Research and resolve promptly any discrepancies
  • Correspond with vendors and respond to inquiries in a timely manner
  • Prepare credit applications forms
  • Communicate effectively with vendors, project teams, and internal departments
  • Support the issuance of 1099s and year-end tax reporting for vendors.
  • Contribute to process improvements and system enhancements for greater efficiency and accuracy.

• 3+ years of Accounts Payable or accounting experience
• Strong knowledge of invoice processing, coding, matching, and payment processing
• Experience with vendor reconciliations and resolving discrepancies
• High attention to detail, accuracy, and organization
• Proficiency in Microsoft Excel and accounting/ERP systems
• Strong communication and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Construction or project-based accounting experience preferred
• Accounting, Finance, or Business degree preferred, not required

At Richard, we believe in showing the same gratitude and care to our team members that we do in our projects. This position comes with a competitive salary to match your level of experience and includes competitive benefits such as:

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) option
• 15 days of paid time off (PTO)
• 7 paid holidays
• All employees are immediately eligible for our bonus program where employees at all levels are engaged in the financial and operational performance of the business, enabling them to understand how their contributions directly impact the company's bottom line
• Company 401(k) matching contributions
• Parental leave policy
• We fully cover…