Accounts Payable Specialist

Job Title

The salary range for this position is $70,000 to $72,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance.

• Process accounts payable invoices (PO & NON-PO) in accordance with policies, procedures, and SOX compliance. Investigate and resolve problems associated with the processing of invoices. Identify and prioritize processing of invoices earning vendor discounts.
• Perform daily reconciliation of freight and contract shop invoices imported into AP's system from different ERP systems. Process invoices from the error log created by AP's scanning software. Perform vendor statement reconciliations. Perform periodic analysis of duplicate, open, and unpaid invoices.
• Process and complete all scheduled payment runs. Coordinate payment activities with Treasury, according to the prescribed process, including resolving payment issues. Analyze the payment proposal to ensure electronic methods are maximized. Ensure remittance information is accurate, including routing and account information for electronic payments.
• Special projects
• Maintain all aspects of the vendor master files. This includes set-up, changes, and deactivations of vendors. Assist with monthly reporting and audits. Perform monthly vendor master change review. Lead efforts in resolving IRS B-notices and perform backup withholding where applicable.

• Determine which inquiries are beyond the scope of the Accounts Payable position and direct them to the appropriate department.
• Ensure invoices have the appropriate approvals and documentation.
• Coordinate invoice resolution of PO invoices with the appropriate individual to correct any quantity, pricing, or goods receipt issues.
• Verify all payments are complete and accurate.
• Determine which vendors are more suitable for the virtual credit card program versus ACH/EFT.
• Identifying & prioritizing invoice processing for earning maximum discounts.