Payroll Manager

The Payroll Manager leads payroll operations and ensures accurate, timely, and compliant processing of the University’s biweekly and monthly payrolls. This role oversees payroll processing, tax reporting, reconciliations, systems, audits, and employee support while partnering with HR, Finance, Financial Aid, and departments to improve controls, processes, and service.

The Payroll Manager reports to the Associate Vice President of HR Technology & Solutions. This is a full-time, at-will, exempt position. The position is full-time, hybrid, and requires the employee to report to the Chicago campus 3 days per week. The hours are Monday–Friday, 8:30AM-5:00PM. Occasional additional hours may be required during payroll processing, year-end processing, audits, or other critical payroll deadlines.

Roosevelt University offers many great benefits. Please review our benefits in further detail by clicking this link:
https://roo

The salary range for this position is $70,000-$75,000

Title IX Contact Information:
Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX regulations. At Roosevelt University, the Title IX Coordinator is Natasha Robinson. Her office is located in the Auditorium Building of the Chicago campus, 430 S. Michigan Avenue, AUD 476B. She can be reached at  or TitleIX.

Do not contact this email address for inquiries about your job application; if you have questions, you may email hr questions.

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field required.
• Minimum of two to three years of progressively responsible payroll experience required, including full-cycle payroll processing.
• Experience processing multiple payroll cycles in a complex organizational environment. Demonstrated knowledge of federal, state, and local payroll tax regulations, wage and hour laws, payroll compliance requirements, institutional policies, and collective bargaining agreements, as applicable.
• Working knowledge of payroll systems, HRIS platforms, and time and attendance systems required. Experience with payroll tax filings, W-2 preparation, garnishments, payroll reconciliations, and related payroll reporting.
• Understanding of payroll accounting principles, including general ledger reconciliations and journal entry preparation.
• Advanced proficiency in Microsoft Excel, including data analysis, reconciliation, and reporting; working knowledge of Word and Outlook required.
• Ability to manage and improve payroll processes, controls, and procedures while supporting accuracy, compliance, and continuous improvement.
• Ability to lead payroll audits, prepare compliance documentation, maintain audit-ready records, and respond to internal and external audit requests.
• Ability to research, analyze, and resolve payroll discrepancies and employee inquiries.
• Ability to train, mentor, or provide guidance to payroll staff.
• Strong analytical, organizational, project management, verbal, and written communication skills, with the ability to manage competing deadlines and explain payroll concepts clearly.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
• Ability to work independently while collaborating effectively with Human Resources, Finance, Financial Aid, and academic and administrative departments.
• Strong commitment to accuracy, compliance, continuous improvement, customer service, and Roosevelt’s core values, mission, and vision.

Years of Experience Required

Years of Experience Required 2-3

Required Education

Required Education Bachelor's Degree

Certification/Licensure Required

Minimum Qualifications

Please refer to knowledge, skills, and abilities required.

• Experience processing payroll in a higher education, nonprofit, union, or multi-payroll environment.
• Experience with ADP Workforce Now and Ellucian Banner.
• Prior experience supervising or leading payroll, administrative, or shared services staff.
• Experience with student employment payroll, Federal…