Payroll & Invoicing Specialist

Position:Payroll & Invoicing Specialist

Location: Muncie, IN

Job :1440

# of Openings:1

Department: Finance
Employment Type: Full-Time
Company: Townsend Company LLC / Gunnison Tree Service

Behind every successful field operation is a team making sure employees are paid accurately, customers are billed correctly, and the details stay on track.

Townsend Company LLC and Gunnison Tree Service are industry leaders in utility vegetation management and right-of-way services, supporting electric utilities and infrastructure across the United States. As our organization continues to grow, we are looking for a Payroll and Invoicing Associate who enjoys working with details, solving problems, and keeping important financial processes moving.

This is an opportunity to join a growing organization where your work directly supports our employees, field operations, customers, and overall business.

• Weekly pay
• Paid Time Off
• Medical and other health benefits
• 401(k) with a 4% company match
• Opportunities for professional growth and development
• The opportunity to support a growing, multi-company organization
• A collaborative environment where Finance works closely with operations and field leadership

As a Payroll and Invoicing Associate, you’ll support two critical areas of the business:
payroll and customer invoicing
. You’ll help make sure employee time and payroll information is accurate, customer invoices are completed on time, and discrepancies are resolved before they become larger issues.

• Review employee timecards and payroll information for accuracy and completeness.
• Verify hours worked, overtime, job assignments, pay rates, and other payroll-related information.
• Work with field supervisors and managers to resolve missing or inaccurate timekeeping information.
• Assist with payroll adjustments, corrections, reimbursements, and related transactions.
• Maintain accurate payroll records and supporting documentation.
• Respond to employee and management questions regarding timekeeping and payroll.
• Help ensure payroll information is completed according to established schedules and deadlines.
• Assist with payroll reconciliations and reporting.

• Prepare and process customer invoices accurately and on time.
• Review work orders, contracts, purchase orders, time records, and supporting documentation before invoicing.
• Verify labor, equipment, materials, and other billable charges.
• Partner with operations and field teams to obtain missing information and resolve billing discrepancies.
• Ensure invoices meet customer-specific requirements and contractual terms.
• Submit invoices and supporting documentation through required customer billing systems and portals.
• Research rejected or disputed invoices and coordinate corrections and resubmissions.
• Assist with invoice reconciliations and outstanding billing issues.

• Partner with field supervisors, operations management, payroll, accounting, and other departments.
• Research and resolve discrepancies involving employee time, job coding, billing documentation, and related information.
• Maintain accurate records across payroll, accounting, and operational systems.
• Assist with month-end and period-end reporting and reconciliations.
• Support internal and external audit requests.
• Help identify opportunities to improve payroll and billing accuracy, efficiency, and processes.

Required Qualifications

• High school diploma or equivalent.
• 2–4 years of experience in payroll, invoicing, billing, accounting support, or a related administrative function.
• Experience reviewing timecards, payroll records, invoices, or other detailed financial…