Accounting Technician

Job Description - ACCOUNTING TECHNICIAN (418512)

Job Description

ACCOUNTING TECHNICIAN

418512

Description

BID/JOB ANNOUNCEMENT

DEPARTMENT OF FLEET AND FACILITITY MANAGEMENT

Bureau of Finance and Administration

Number of Positions: 1

Applications for this position will be accepted until 11:59pm CDT on
October 7, 2026.

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5.
Only employees in City job titles in this bargaining unit are eligible to bid.

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee  (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

This position is responsible for reviewing and analyzing contractual documentation to ensure contractor invoices comply with established contractual terms, requirements, and accounting standards. The individual must identify discrepancies, clearly document findings, and communicate required corrections professionally through written correspondence and meetings as necessary. The position requires strong organizational and communication skills, as well as the ability to manage and prioritize a high-volume workload while meeting established productivity and quality standards.

Performance will be monitored to ensure a thorough understanding of auditing requirements, accuracy, efficiency, and continuous improvement in auditing techniques.

• Posts transactions involving cash receipts, disbursements, and/or accounts payable and accounts receivable to ledgers.
• Posts journal entries and verify the availability of funds.
• Reviews of program contracts, budgets and budget amendments, and revisions for conformance to federal, state, and local government accounting requirements.
• Prepares trial balances or periodic summary statements to verify the equality of debits and credits or to determine account balances.
• Audits vouchers submitted for reimbursement by examining contracts, budgets, balance sheets and other documents to determine if costs are allowable.
• Verifies computations on voucher extensions and waivers to contract provisions.
• Interprets contract provisions to identify allowable and non-allowable expenditures.
• Calculates totals and determines the appropriateness of supporting documentation.
• Resolves problems regarding budget limitations, allocations, or modifications and prepares necessary documentation.
• Provides technical assistance with the preparation of documents for reimbursement to contractors, subcontractors or other agencies.
• Maintains control ledgers, prepares routine financial reports and approves vouchers for payment.
• May assist in preparing departmental program and operating budgets.

Additional duties may be required for this position

Days Off:
Saturday and Sunday

Shift: Monday-Friday

Hours:

8:30 A.M. – 4:30 P.M.

Education, Training, and Experience

Two (2) years of paraprofessional accounting or auditing experience.

Should the above criteria not be fulfilled, the following options are acceptable:

• Graduation from an accredited college or university with an Associate’s degree or higher in Accounting; OR
• Graduation from an accredited college or university with an Associate’s degree or higher, plus 15 semester hours in accounting.

NOTE:

This position requires a valid license at the time of hire.

This position requires applicants to complete an interview which…