Billing Specialist

Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois;
St. Louis, Missouri;
Overland Park, KS;
Milwaukee, Wisconsin;
Indianapolis, Indiana;

Brentwood, Tennessee;and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

The Billing Specialist processes the daily deposit forpaymentof attorney invoices and is assigned tospecificebillingsystems and clients to ensure the attorney invoices are properly uploaded for payment approval.

The Billing Specialist also  performsa variety of other accounting duties,including collections according toourestablished policies and procedures.

Maintains contact with attorneys, staff, vendors,clientsregardinginvoice status withtheE-Billingsystemsanddemonstratesconfidentiality of client and firm matters.

Essential Job Functions:

Submit invoices through various e-billing platforms.

Performs the daily deposits.

Applies paper checks,ACH/EFT payments, and credit card payments to the appropriate caseand invoice as directed by clients daily.

Processes refunds for over payments on invoices when needed, saving all documentation to the specific case in our system.

Research and applies prepaids in our system to the appropriate caseandmaintainsthe itemized prepaid spreadsheet daily.

Research the outstanding WIP for all clients in our system- processing deletions,updatingandmaintainingthe billing entriesin our system and the spreadsheet on a weekly basis for accuracy.

Adding ACH clients upon request and maintenance of the ACH spreadsheet in our system for full accuracy.

Maintenance of the spreadsheet for paper billed clients upon request when changes occur.

Possible futurehandlingofspecific clients within assigned bill review systems.

Researchandrespondto inquiriesregardingany billing issues and problems that occur with the processing of theclient-based invoices for approval and payment.

Communicates with the electronic bill review systems, attorneys,staffand adjusters for each client when needed,to ensure the invoices are successfully uploaded and approved.

Workswith clients to ensure budgets and matter are added to the electronic bill review system which resolves any possible rejection issues that surface during the uploading process.

Reviews and verifies accuracy of billing and supporting documentation as required.

Is familiar with and applies Firm billing guidelines with each of their assigned clients within the bill review systems.

Maintains collections of specific electronically billed clients.

Saves collection efforts/emails to cases inoursystem.

Processes write-offs following Firm policy.

Creates and distributesaccountsreceivable reports when requested.

Ensure strict confidentiality at all times.

Assists with special projects as needed.

Other duties as assigned.

High school diploma or GED (or equivalent) required;associate or bachelor's degreein accounting preferred.

1-2+years e-billing and accounts receivable experience in a law firm.

Experience with ebilling platforms, e.g.,TyMetrix,LegalX, etc.

Perfect Law Legalsoftwareexperiencepreferred.

Proficiency with Microsoft Office.

Ability to handle a high volume ofinvoiceseachmonth.

Ability toeffectivelycommunicatewith attorneys,staff,and clients.

Ability to organizeworkflowsand use time efficientlyviamultitaskingand prioritization.

Strong attention to detailin a fast-paced,ever-changing work environment and successfully adapt to changing priorities and work demands.

Ability toanticipatework needs and follow through with minimum direction, follow up on own initiative

Firm and Client Confidentiality required.

Benefits include:
Medical, Dental, Vision, Group Term Life Insurance, Voluntary Term Life Insurance, Critical Illness, Accident, HSA, FSA, pre-tax Transit and pre-tax Parking. 401(k)/Roth retirement plan with company match. Generous time off policy.

All your information will be kept confidential according to EEO guidelines.