Grants and Contracts Associate; Awards Specialist; OVCR

Hiring Department
:
Office of Sponsored Programs
- Post-Award

Location
:
Chicago, IL USA

Requisition : 1040854

FTE
: 1

Work Schedule
:
Monday
- Friday

Shift
:
Days

# of Positions
: 6

Workplace Type
:
Hybrid

Posting Close Date
:
September 28th, 2026

Salary Range (commensurate with experience): $67,000. / Annual Salary

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Sponsored Awards Specialist will provide assistance and expertise to facilitate and oversee post-award accounting activities for sponsored projects administered by the Office of Sponsored Programs including: applying specialized knowledge about data maintenance to ensure operations are conducted in compliance with University/departmental policies and procedures and applicable state/federal laws, and adhere to contractual obligations; setting up and closing out sponsored project funds;

performing complex analysis of post-award financial data/information; assisting with production of managerial business and financial reports; and initiating/performing other administrative responsibilities that requires specialized knowledge about sponsored project post-award administration to effectively integrate established University/sponsor regulations and guidelines with applicable policies and procedures.

• Responsible for coordinating and performing comprehensive post-award financial accounting activities that require specialized knowledge to process and oversee complex operations related to grants and contracts financial administration, and to manage a higher volume of sponsored projects specific to assigned schools/colleges. This includes managing the post-award lifecycle of sponsored projects, including grant set-up, billing/invoicing, expenditure monitoring, financial reporting, and close-out.
• Develop and produce business and financial reports on post-award financial activities for distribution to departmental business managers and grant administrators, facilitating the timely closeout of federally funded grants and contracts.
• Provide managerial assistance to develop and prepare external interim and final financial close-out reports required by both federal and non-federal sponsors that provide information regarding budgets, expenditures, unobligated balances, property, and other data outlined in the grant and contract terms and conditions. Preparation of reports includes a limited audit of transactions related to restricted and unallowable cost categories to ensure propriety, allocability, correctness, and reasonableness issues align with governing sponsor policies and procedures.
• Provide direction to University officials/staff to facilitate post-award activities, promote consistency in processing functions, and ensure compliance with regulations and guidelines established by University/sponsor constituencies, which requires expertise in post-award administration and specialized knowledge about applicable policies and procedures.
• Responsible for maintaining specialized knowledge about sponsored project terms/conditions related to post-award accounting activities, as well as applicable university/departmental policies and procedures related to establishing and overseeing the…