Permit Coordinator

Our Company

The U.S. construction permitting process is a black box. Over 500,000 forms and 20,000 processes, yet 95% of cities use the same building code. Every permitting delay costs businesses revenue, stalls expansion, and disrupts construction schedules. Founded in 2022 by builders, entrepreneurs, and industry experts, Green Lite eliminates permitting uncertainty for developers nationwide. We combine AI-powered technology with an in-house team of registered architects, engineers, and city planners to deliver the fastest, most predictable path to permit approval.

Our expert-led compliance process ensures plans are code-ready before submission, reducing revisions, delays, and costs. Green Lite has raised $86M in venture funding from leading investors including Insight Partners, Energize Capital, Craft Ventures, Live Oak Ventures, Trust Ventures, and Chicago Ventures. National brands, including Walgreens, TD Bank, and Driven Brands, trust us to accelerate approvals, reduce risk, and unlock growth.

This Role:

Green Lite is seeking a Permit Coordinator to support the Operations team. In this role, you’ll prepare, assemble, and submit commercial building permit applications, track submission progress, and assist with administrative tasks such as updating project statuses and managing files in our proprietary software, and ad-hoc regulatory research. You’ll interact regularly with the Permit Operations team, clients, and local city/county building departments.

• On any given day, you can expect to do the following key activities:
  • Plan and Documentation Review:
    • Prepare and submit permit applications, including detailed project plans, environmental impact assessments, and other necessary paperwork.
    • Review plan packages for completeness and accuracy, organize compliance documentation, and ensure all materials are current, accurate, and properly filed.
    • Maintain project trackers, portals, and file systems, ensuring all documentation is organized, up-to-date, and easily accessible.
  • Jurisdiction and Client Coordination:
    • Interface with Authorities Having Jurisdiction (AHJs) and client-side design teams to clarify and collect plan submission requirements.
    • Track and follow up on application status, proactively addressing any potential delays or issues.
    • Communicate with local governments and regulatory bodies to verify and stay informed about current zoning ordinances, building codes, and other regulatory requirements.
  • Submission Support:
    • Support the preparation and organization of plan packages and related documents for submission to local authorities.
    • Assist with permit filings, handle client communications regarding permit-related inquiries, and provide regular project updates to stakeholders.

We will define specific goals together for your first 30, 60, and 90 days:

• Supporting and executing project level requests from the project manager
• Collect necessary documents from internal and external sources (clients) using software and email to complete and submit permit applications to local and state government agencies.
• Continuously monitor submitted applications and communicate timelines and estimated approval dates to ensure prompt processing and approval.
• Contacting local jurisdictions to verify research and ensure that the client's project permitting process aligns with online information, including any additional forms or fees.
• Maintain up-to-date, organized trackers/softwares/file storage systems that provide the latest permit submission information by collaborating with the Green Lite’s Project Manager(s) and Review Lead(s). Supporting and executing project level requests as directed by the project manager.
• Collaborating with Project Managers and Review Leads.

• 1+ years of experience in commercial permit coordination
• Experience in administration, project coordination, or clerical work
• Background in permitting, construction, government administration, regulatory administration, real estate, or related fields
• Strong communication and organizational skills, and attention to detail
• Ability to manage priorities in a fast-paced environment
• Familiarity with tools like…