Office Coordinator

Brown Gibbons Lang & Company (BGL) is a leading independent investment bank and financial advisory firm focused on the global middle market. We advise private and public corporations and debt and equity sponsors on mergers and acquisitions, capital markets, financial restructurings, valuations and opinions, real estate, and other strategic matters. BGL has investment banking offices in Boston, Chicago, Cleveland, Los Angeles, and New York, and real estate offices in Chicago and Cleveland.

The firm is also a founding member of REACH Cross-Border Mergers & Acquisitions, enabling BGL to service clients in 30 countries around the world. On every engagement, our clients receive senior-level attention from experienced bankers who bring a wealth of industry knowledge, transaction expertise, and deep relationships with key players in a broad range of industries.

Our success and growth is due to the expertise, passion, and commitment of our team. We value our employees and invest in their development, recognizing that their talent is the foundation of the exceptional service we deliver to BGL clients.

The Office Coordinator performs a wide variety of clerical and administrative duties to support our Bankers in our Chicago office. This is an entry-level role that offers a great opportunity to develop a professional skill set, take on new challenges, and grow in a corporate environment.

This is an on-site position based in our Chicago office and reports to the Operations Manager.

Responsibilities

Supports the Operations Manager and Executive Assistants by performing administrative duties included but not limited to:

• Meet and greet clients, guests and deliveries; routing visitors and setting up conference and meeting facilities, on-site and off-site
• Provide assistance in attendance and coordinating office fitness and/or volunteering events, monthly birthday celebrations, holiday parties, and summer events.
• Prepare and submit expense reports for supported staff in a timely manner. Ensure submissions adhere to corporate expense reimbursement policies
• Enter contacts and activity in Salesforce, pull reports and continue to maintain data on a regular basis
• Review and confirm requests for guest offices and conference rooms including relevant set-up
• Place and set up of catering orders or office meal orders
• Print, copy and bind materials and booklets for pitches and client meetings and provide training to junior banking staff
• Assist in office and AV equipment trainings of staff
• Answer phones, take messages or transfer calls/information to appropriate individuals
• Makes copies/scans of correspondence or other printed matter
• Prepare and handle incoming and outgoing parcels, mail, faxes and entering shipment info in receiving/shipping register
• Assist with moving boxes and light inter-office moves, preparing offices and workstations
• Take inventory of office supplies, place orders for supplies needed and restock beverages, snacks, and office supplies
• Submit building related work orders for office maintenance/projects.
• Maintain in-office kitchen areas throughout the day
• Be a team player, working effectively with colleagues and internal clients at all levels
• Assist with booking travel occasionally
• Perform related duties as assigned

Qualifications

• Bachelor's degree preferred
• 2-5 years of experience working in an office environment preferred
• Must be detailed-oriented and possess outstanding organizational skills
• Can successfully multi-task and prioritize appropriately
• Intermediate or advanced knowledge and ability to complete Microsoft Office projects (i.e. correspondence, reports, memos, excel spreadsheets, proposal, charts, agreements, Power Point presentations)
• Demonstrates good decision-making skills and can make decisions with moderate supervision
• Strong interpersonal skills, ability to work with all levels of staff members
• Working knowledge with Salesforce is a plus
• Able to lift a minimum of 30 lbs. on occasion
• Strong written and verbal communication skills. Intermediate to advanced verbal and written communication skills (spelling, grammar, and punctuation)

Work Requirements:

• Applicants must be authorized to work for any employer in the US. We are unable to sponsor or take over sponsorship of employment visas

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Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate's relevant qualifications, skills, and experience and the location where this position may be filled.

Full-Time Salary Range

$60,000-$65,000 USD

Equal Employment Opportunity (EEO)

BGL is an Equal Employment Opportunity (EEO) employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, or disability (in compliance with the Americans with Disabilities Act), or any other legally protected status, with respect to employment opportunities.

BGL cares…