Secretary - St. Edward - Chicago - Vic. II

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The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency.

The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

Responsibilities

Front Desk and Reception

* Greet callers and guests, take messages, route calls and parish emails appropriately.

* Provide general information and assistance regarding parish activities, procedures, and services.

Collaboration and Supervision

* Work collaboratively with staff, office volunteers, the Pastor, and the Operations Director.

* Report directly to the Operations Director; overall supervision provided by the Pastor.

Records and Database Management

* Maintain parish files in an organized and timely manner.

* Record parishioner donations in Parish SOFT, and manage offertory envelope mailing through Our Sunday Visitor.

* Record sacramental records and provide copies as requested, following Archdiocesan guidelines.

* Record and track mass intentions and associated payments for masses, weddings, and funerals.

Office Administration

* Perform routine office functions including copying, scanning, faxing, mail sorting, and scheduling meetings.

* Prepare correspondence, reports, and documents using Microsoft Office and Google Docs.

* Prepare special mailings, invoices, and payment processing.

* Maintain parish calendar for all activities.

* Manage office supply inventory, ensuring adequate forms, paper, and sacramental certificates.

* Prepare collection bags for all services, including second collections and holy days.

Event Support

* Assist in planning and executing parish events and meetings, including assigning and supervising volunteers as needed.

Professional Conduct

* Maintain discretion and respect privacy when handling sensitive, personal, financial, or internal matters.

Parish Communications Support

* Assist with weekend announcements, prayer of the faithful, bulletins, and second collection materials.

* Support parish communications via:
Weekly bulletin preparation, social media updates

* Website content management

Additional Duties

* Perform other assignments and projects assigned.

Requirements

* High School graduate, GED or equivalent

* Minimum of 3 years' experience in parish or business office setting, or equivalent combination of relevant education and related work experience.

* Strong demonstrated knowledge of Microsoft Office products.

* Familiarity with social media platforms and website software.

* Excellent organizational and time management competencies.

* Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.

* Ability to work in team environment and has a "Service Mindset" when working with others.

* Able to identify issues and propose recommendations/solutions.

* Can be entrusted with highly confidential information.

* Strong drive to achieve results.

* Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an annualized salary range of $17.00 - $22.00. An employee's pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.