Office Services Coordinator

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team?

We have the perfect role for an engaging professional like you!

Polsinelli immediately seeks a candidate to fill a full-time position as an Office Services Coordinator in the Chicago office.
CORE RESPONSIBILITIES

• Adhere to Firm processes and policies as directed by Administrator, Supervisors, Managers, and documented Standard Operating Procedures
• Maintain highest levels of customer service to all Office Services end users
• Coordinate delivery of USPS mail to and from post office
• Receive, record, and distribute parcels using appropriate equipment
• Distribute U.S. mail, newspapers/periodicals, sort inter-office and intra-office mail for delivery
• Meter outgoing U.S. Mail, including certified mailers and parcels
• Prepare Federal Express/UPS, including inter-office, packages and coordinate delivery with appropriate vendor
• Prepare and handle local deliveries, maintaining pick-up locations for regular couriers
• Perform copy functions (color and black/white), coordinate use of outside copying vendors as necessary and appropriate
• Estimate time and resources required for each project and prioritize by importance, coordinate appropriately
• Prepare binding projects
• Prepare notebook projects
• Hole punch documents
• Produce large document print and scanning jobs as required
• Produce oversize/wide-format copies as may be required
• Provide assistance and information to casual users regarding walk-up copier function
• Route incoming faxes
• Maintain appropriate ticketing logs through online system, monitor throughout the day for completion
• Maintain appropriate levels of office supplies in centralized locations throughout office
• Proficient in Microsoft programs Word, Excel, PowerPoint, and Outlook, and other firm systems as needed
• Serve as a back-up to the hospitality department as needed
• Other duties as assigned

REQUIREMENTS

• Candidate must be outgoing, courteous, professional, and dependable. Must also have excellent people and communication skills.
• 2+ years of experience working in office services, law firm experience preferred.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.