Executive Assistant to CEO, C-Suite & Reception

The Windfall is partnering with a Private Equity owned Natural Foods Snacks company that is seeking to hire an Executive Assistant. This position is based in their Chicago office, also the HQ for the Americas, and provides full support to the CEO while offering additional assistance to the C‑Suite. The role includes reception management and requires availability via email outside of office hours.

• Complete a broad variety of administrative tasks for the CEO, including managing an active calendar, completing expense reports, and maintaining confidential executive files and communications.
• Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel‑related meetings.
• Coordinate and facilitate corporate meetings, both virtually and in person.
• Coordinate monthly Board meetings, including arranging meals and meeting spaces.
• Communicate and coordinate with support staff for the U.K.
  
  -based Board of Directors.
• Compose company‑wide correspondence, prepare reports, and compile/coordinate professional PowerPoint presentations.
• Prioritize conflicting needs of the CEO; handle matters expeditiously and proactively, and follow through on projects to successful completion, often under deadline pressure.
• Act as a champion for reinforcing overall team culture.
• Partner with and provide support to other C‑suite members and HR with varying tasks, including travel and meal coordination.
• Serve as reception for the corporate office.
• Order and maintain office supplies for the Chicago office.
• Assist with special projects and initiatives that support on‑site needs.

• Proven experience as an Executive Assistant or in a similar role supporting a CEO or senior‑level management.
• Excellent organizational, time‑management, and attention‑to‑detail skills.
• Expert proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Superior verbal and written communication skills.
• Ability to prioritize tasks and work effectively under pressure.
  
  High level of professionalism, discretion, and confidentiality.
• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Highly organized, resourceful, and adaptable individual who can efficiently handle multiple priorities, use sound judgment, and thrive in a fast‑paced, dynamic environment.

• $80,000–90,000 Base Salary
• Discretionary Bonus Based on Individual & Firm Performance
• 80% Covered Benefits;
  Health Insurance, Vision, Dental
• 401(k) with Match