Business Coordinator​/Executive Assistant

Overview

Business Coordinator & Executive Assistant

Full-Time Chicago-based (Remote with occasional in-person meetings)

Salary: $50,000 + Bonus

3 Tier Beverages is one of the fastest-growing data analytics companies in the Adult Beverage space, serving
300+ suppliers, distributors, retailers, and partners across the U.S. and Europe.

We’relooking for a Business Coordinator & Executive Assistant who can support both our Founder and our Operations function with precision, professionalism, and reliability.

This is a critical role that keeps the company running smoothly day-to-day. The ideal candidate is organized, steady, proactive, and committed to follow-through. No task is too small, anddetailsmatter.

The Business Coordinator & Executive Assistant provides direct support to the Founder and operational support to the Operations Manager. This role handles scheduling, administrative coordination, CRM updates, billing follow-ups, onboarding, benefits paperwork, internal communication, and simple marketing operations like posting Linked In content and preparing materials for newsletters or events.

You must be based in Chicago.

Founder Support

• Manage the Founder’s calendar and schedule all internal and external meetings
• Handle meeting confirmations, follow-ups, and weekly planning
• Monitor cc’d emails, route items to the right people, and track follow-ups
• Keep a running list of tasks, deadlines, and priorities
• Coordinate travel,logistics, reservations, and prep materials for conferences and in person meetings
• Assist with Linked Inpostscheduling
• Organize documents, files, and meeting notes

Operational Support (for Peyton / Operations Manager)

• Update  with contracts, client contacts, billing status, and project updates
• Assist with basic billing tasks, including sending invoices and overdue reminders
• Support contract preparation and ensure signed copies are saved correctly
• Organize internal documents, shared folders, and company resources
• Prepare agendas, notes, and summaries for internal meetings

Communications & Light Marketing Support

• Create andpost Linked Inand Instagramcontent
• Assist with formatting and assembling monthly newsletters (Ops +Admin+ Founder)
• Assist with managinginternalmarketing calendar
• Coordinatelogisticsfor webinars (meeting creation,registration, reminders, follow-ups)
• Assist with event logistics(tickets,maintainingreceipts, itineraries, vendor communication, marketingpreparation)

What Success Looks Like

• The Founder’s schedule, follow-ups, and inbox noise are fully under control
• Operations Manager’s workload is lighter, cleaner, andcentralized
• CRM data isaccurateand current
• Social media istimelyand organized
• Billing and contract tasksare streamlined
• Founder and team meetings start prepared and end with clear follow-ups
• Internal communication is organized and clear
• Small tasksare executed

Qualifications

• 1–3 years in administrative support, EA work, operations, HR coordination, or similar
• Exceptional organization and attention to detail
• Strong writing and communication skills
• Ability to manage multiple priorities calmly and reliably
• Comfortable with Microsoft Office, , and basic online tools
• Experience with CRM, HR, or billing systems is a plus
• Discretion, professionalism, and confidentiality are requirements
• Professional attitude
• Levelheadedand dependable
• High follow-through
• Team player
• Highly organized
• Task-driven
• Proactive and responsive
• Comfortable supporting both an executive and operations
• Someone who “keeps the trains running” every day
• 401K with 3% company match
• Medical, dental, and vision coverage
• 3 weeks of vacation + paid company break between Christmas and New Year
• Monthly phone and internet allowance
• Remote work with occasional in-person meetings