Administrator, Construction & Planning; Part-time

Overview

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JOB TITLE
:
Administrator, Construction and Planning (Part-time)

DEPARTMENT
:
Operations

REPORTS TO
:
Manager, Construction and Planning

LOCATION
:
Chicago, IL

FLSA STATUS
:
Non-Exempt, Hourly

COMPENSATION
: $24.00 per hour USD

The Specialist, Construction and Planning provides dedicated administrative, invoicing, and logistical support for construction and facilities projects at Wrigley Field and the surrounding campus. This role ensures communication and documentation flow between on-site contractors and vendors and Cubs project managers. The position is mainly 60-70% administrative/project lifecycle management and 30-40% on-site coordination and support.

• Administrative & Project Lifecycle Management: 60-70%
• Process all capital project invoices, maintain cost records, and assist in tracking budget proposals against actual expenditures and projections.
• Liaise with vendors on regular invoice schedules and outstanding billing.
• Organize project documentation, correspondence, submittals, and closeout materials.
• Manage logistical aspects of large-scale procurement, including compiling vendor quotes, tracking purchase orders, and coordinating purchase receival.
• Compile quote information to contribute to preliminary budget proposals and cost projections.
• Reconcile estimated costs against actual invoices.

Coordinate on-site visits and manage information flow between on-site vendors and project managers. Interpret construction drawings and plans to facilitate clear and concise communication between the design team and all project stakeholders during site visits. Attend on-site planning meetings and contractor walk-throughs to gather progress updates and communicate project needs.

• Coordinate on-site visits and manage information flow between on-site vendors and project managers.
• Interpret construction drawings and plans to facilitate clear and concise communication between the design team and project stakeholders during site visits.
• Attend on-site planning meetings and contractor walk-throughs to gather progress updates and communicate project needs.

• 2-year degree from an accredited college or technical school or equivalent combination of education and 2 years of related experience in building facilities maintenance or construction.
• Proficient knowledge of construction drawings.
• Experience with invoicing and billing systems.
• Proficient in Microsoft Office suite of products, including Microsoft Project
• Able to perform physical tasks: bend, squat, kneel, twist, climb stairs, walk on uneven ground, walk/run up and down ramps, and stand for extended periods
• Demonstrated ability to work cross-functionally with multiple stakeholders
• Demonstrated verbal and written communication skills
• Ability to work in-office 4-5 days per week during regular business hours
• Ability to occasionally work off-business hours

• Experience with construction technology systems such as Asset Essentials, Procore, and Bluebeam.
• Project estimation experience.
• Working knowledge of green building practices.
• General repair and maintenance (R&M) knowledge and/or experience.
• This job posting includes the anticipated compensation, which reflects the hourly rate or salary range the Cubs and its affiliates are considering for this role in the specified location(s) as of the posting date. Where anticipated compensation is a salary range, the actual base salary offered within that range will be reflective of the candidate’s skills and experience.

The Chicago Cubs and its affiliates embrace diversity and are committed to building a team that represents all communities. We hold ourselves accountable to include new and different voices in our organization. Everyone is welcome here, and we celebrate what makes each of us unique.

Due to the overwhelming number of applications we receive, we may not be able to respond in person to each applicant. You will receive an email confirmation when you apply, and additional email notifications whether you are selected to move forward for the position or not. We keep all resumes on file and will contact you should we wish to schedule an interview.

t h e Chicago Cubs and its affiliates are an Equal Opportunity Employer committed to inclusion and employing a diverse workforce. All applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, or other legally protected characteristics.