Executive and Administrative Assistant

Department

Law Dean's Office Support

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind.

The Law School seeks an experienced Executive and Administrative Assistant to support the Dean. Reporting to the Chief of Staff, the Executive and Administrative Assistant is expected to independently and confidentially manage multiple administrative tasks and projects with competing priorities and deadlines. The Executive and Administrative Assistant provides advanced critical support to the functioning and operations of the Law School.

A strong candidate will be driven to perform all duties of the office with excellence and an absolute attention to detail. The position requires someone inherently organized that creates order for others with ease. Strong emotional intelligence and initiative is needed to proactively intuit needs and anticipate every eventuality. The primary focus of this position is to ensure that every need of the Dean is attended to and their schedule, meetings, travel and all events occur seamlessly.

This position requires a high degree of diplomacy to maintain positive relationships with the senior leaders, faculty, staff, students, and external parties who interact with the Dean’s office. A strong candidate will be proactive, flexible, resourceful and thorough.

• Collaborates with Dean’s Office team on a wide range of shifting priorities, projects, and tasks in support of the Dean. Coordinates special projects on a regular basis or as assigned.

• Effectively and professionally communicates with a broad range of individuals internal as well as external to the University. Facilitates communications with and disseminates information to faculty, students, and staff within the Law School.

• Ensures accuracy in the preparation or review of written materials, including Power Point presentations, proposals, charts, and other correspondence and special projects. Initiates correspondence and other written materials under own signature or for signature of the Dean.

• Updates and maintains Dean’s CV, publication/bio sketch, and other information, as requested.

• Triages emails and calls to the appropriate contact person, including follow ups as needed to ensure complete and timely responses.

• Exercises a tailored approach and sound judgment to interpret and communicate office policies and procedures, including unique situations.

• Regularly monitors and standardizes procedures to improve the efficiency of the Dean's office. Supports the development and improvement of Dean’s Office policies and procedures.

• Leverages excellent customer service and problem solving skills to resolve routine and complex inquiries. Receives and investigates issues or questions needing a response from the Dean.

• Works closely with the Associate Dean for Administration on administrative and operational department tasks, including administrative items related to faculty recruitment.

• Co‑ordinates information flow between Dean’s Office and University departments and units. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary.

• Exercises independent judgment, operates at all times with a high level of discretion, and maintains confidentiality across a wide range of issues and items.

• May assist with management of a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.

• Provides high‑level administrative support for a Dean or Officer of the University. Proactively relieves the Dean or Officer of as much administrative detail as possible by efficiently and independently performing all duties. Manages the daily operations of the office, maintain files and process mail for their…