Workplace Coordinator

This job is with JLL, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Workplace Coordinator - JLL
What this position involves:
The Workplace Coordinator will be responsible for supporting workplace operations and coordinating various services at a client site. This individual will work closely with property management, onsite vendors, and various internal teams
to ensure a seamless and efficient workplace environment. The ideal candidate should possess excellent organizational and communication skills, as well as the ability to work well in a fast-paced, dynamic setting.
What your day-to-day will look like:
Support workplace operations, including reception, mailroom, facilities, and
janitorial duties
Implement workplace programming and services locally, aligning with the client's needs
Liaise with property management, local client employees, and onsite vendors to ensure smooth operations
Collaborate with physical security, health and safety, events, food, and IT teams to support onsite operations
Take ownership of workplace quality, ensuring tidiness and cleanliness throughout the office space
Oversee and manage the workplace work order management system and internal customer support
Coordinate logistics for events and meetings, ensuring everything runs smoothly
Assist with procurement and organization of supplies, including office supplies and swag
Serve as an extension of multiple client teams for special projects as needed
Manage documentation and processes related to workplace coordination

Required Qualifications:

Experience in reception, mailroom, facilities, janitorial, or related roles
Knowledge of workplace work order management systems and internal customer support
Familiarity with procurement and organization of office supplies
Willingness to collaborate with cross-functional teams and various stakeholders
Ability to adapt quickly to changing priorities and handle multiple projects simultaneously
Strong problem-solving skills and ability to proactively address issues as they arise
Excellent time management skills and the ability to work independently and proactively

Preferred Qualifications:

Previous experience in facilities management or workplace coordination
Familiarity with workplace programming and services implementation
Strong interpersonal skills and the ability to effectively communicate with stakeholders at all levels
Proven ability to oversee the quality and cleanliness of a large office space
Experience coordinating events and meetings
Proficiency in common business software programs such as Mac, Google Suite, and Slack
Strong attention to detail and ability
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
65,000. USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site
-Chicago, IL If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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