Project Coordinator

Project Coordinator Overview

A construction and development organization is seeking a detail-oriented Project Coordinator to provide administrative and operational support to project and field leadership. This role helps keep teams organized, documentation accurate, and project workflows running smoothly across multiple active jobs.

The Project Coordinator partners with project managers, engineers, and site teams to improve communication, streamline processes, and support successful project delivery.

• Prepare and track internal requests, approvals, and project documentation.
• Draft and distribute meeting materials, reports, and summaries.
• Help maintain internal policies, procedures, and project records.

• Assist with scheduling training, orientations, and required site activities.
• Coordinate meetings, reviews, and recurring project sessions.
• Support logistics for materials, documents, and general project needs.

• Maintain organized project files including drawings, contracts, permits, and closeout records.
• Assist with project management systems for contracts, change items, and user access.
• Support data entry and tracking for project and subcontractor documentation.

• Provide daily administrative support to project managers and field leaders.
• Assist with estimating documentation and subcontractor tracking.
• Help compile turnover materials such as warranties, manuals, and as-built documents.

• Help coordinate internal meetings, training sessions, and company events.

• 5+ years of experience in a project support, coordinator, or administrative role within construction or a related industry.
• Strong organizational, communication, and multitasking skills.
• Proficiency with common office and project software tools.
• Comfortable supporting multiple teams and deadlines in a fast-paced environment.
• Positive, professional approach to collaboration and service.