HomeGrown Program Administrator

GRANT-FUNDED POSITION NOTICE

This position is funded through the Home Grown Grant Program for a defined term of 1-3 years. While NHS intends for the role to remain active for the duration of the grant, employment with NHS is strictly at-will. Continued employment is contingent upon ongoing grant funding.

The Program Administrator is responsible for managing the operational, reporting, and compliance functions of the Home Grown Purchase Assistance Grant Program. This role ensures that all program data, documentation, workflow processes, and reporting activities are accurate, timely, and aligned with the requirements of the City of Chicago Department of Housing. The Program Administrator maintains real-time program records, supports application processing, and develops program documents essential to effective program delivery.

• Maintain a comprehensive project database with real-time, accurate records of:
• Communications with applicants and eligible home buyers.
• Program applications, eligibility documentation, and required supporting files.
• Program timelines, deadlines, and application status updates.
• Home Grown grant closings, funding disbursement, and overall funding status.
• Ensure all records are organized, auditable, and compliant with City of Chicago requirements.

• Prepare and submit monthly reports detailing any recapture payments received.
• Prepare and submit quarterly performance reports that summarize program status, funding utilization, and homebuyer demographics.
• Ensure adherence to all reporting requirements established by the Department of Housing and maintain readiness for audits or monitoring reviews.

• Develop and maintain program documents including workflow charts, correspondence templates, applicant notifications, and process guides.
• Update program materials as needed to reflect policy or procedural changes.

• Support program staff by ensuring timely access to accurate data, documents, and applicant information.
• Coordinate communication across the program team to ensure consistent application of program rules.
• Maintain organized digital and physical filing systems aligned with City of Chicago recordkeeping standards.

$25/hour

• Health, dental and vision insurance
• Paid time off
• We also offer a team spirit, which strives for excellence in customer service.

• Bachelor’s degree in public administration, business, social sciences, urban planning, or related field preferred.

• Minimum of 2–3 years of experience in program administration, data management, compliance, or related work.

• Experience working with government-funded programs or grant administration highly desirable.
• Strong attention to detail with exceptional organizational and recordkeeping skills.
• Ability to manage large volumes of data accurately and maintain real-time records.
• Strong written and verbal communication skills.
• Ability to manage competing deadlines and adapt to evolving program needs.
• Technology: Proficiency in MS Office; databases, and digital document systems.

• Commitment to equity, inclusion, and serving diverse communities.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to talk or hear.
• Frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms.
• The employee may occasionally lift and/or move up to 25 pounds.

This position involves a combination of office-based work, virtual communication, and occasionally community-based engagement. Some evening or weekend availability may be required for special events or outreach activities. May involve meetings with City of Chicago staff or partner organizations.

The Home Grown Program staff are required to work…