Senior Executive Assistant

Key Responsibilities

• Location: Be the eyes and support in the Chicago office while the executive is in LA.
• Key responsibilities include:Act as a trusted point of coordination between investors, advisors, and internal teams, maintaining complete discretion at all times
• Provide dedicated operational and administrative support for investor relationships in close partnership with the Director of Strategy & Investments
• Manage complex, multi-party scheduling across time zones for investors, advisors, and senior leadership
• Triage investor communications, assess priority, draft responses when appropriate, and ensure timely follow-up
• Coordinate investor meetings, calls, and events end-to-end, including agendas, materials, logistics, and follow-through
• Plan and manage detailed travel itineraries for investors and senior leadership, including flights, accommodations, ground transportation, and reservations
• Source and manage vendors for investor events (venues, catering, hotels, transportation, etc.)
• Support investor events, offsites, and hosted gatherings with seamless execution
• Prepare and organize materials for investor meetings, including presentations, briefs, and reference documents
• Track action items, requests, and next steps tied to investor interactions and strategic initiatives
• Maintain organized records of communications, itineraries, meetings, and documentation
• Anticipate needs and proactively resolve scheduling or logistical issues before they escalte
• Handle sensitive information with exceptional confidentiality and judgment