Senior Coordinator of Events & Sponsorships Hybrid

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

The Senior Coordinator of Events & Sponsor ships is on the front lines of the Marketing & Communications Department and serves as the primary point of contact for the planning and execution of firm events and sponsorship activities. This role supports initiatives driven by firm leadership, Marketing, and Business Development, including firmwide events, locally executed programs, and sponsorship activations that support the firm’s branding and client development efforts.

This position is responsible for coordinating and executing event production and sponsorship initiatives, with direct responsibility for event budgets, expense tracking, and cost control. As the firm’s events and sponsorship contact, the individual must be visible, approachable, flexible, and proactive, working closely with attorneys, marketing colleagues, vendors, and external partners.

The Senior Coordinator of Events & Sponsor ships should demonstrate strong organizational skills, attention to detail, and an understanding of how events and sponsor ships support the firm’s business, client, and community engagement activities.

The Senior Coordinator of Events & Sponsor ships is responsible for planning, executing, and evaluating firmwide, client-facing, and internal events, ensuring alignment with the firm’s marketing and business development objectives.

• Plan and execute major firmwide events, including the annual Partner Conference and Partner Retreat.
• Manage multi-day in-person, virtual, and hybrid events from inception through completion.
• Partner with senior leadership, marketing, business development, and program leads to gather requirements and align events with firm strategy.
• Maintain event timelines, planning calendars, and deliverables to ensure events remain on track.
• Analyze event outcomes and attendee feedback; develop recommendations for continuous improvement.

• Coordinate sponsorship opportunities and maintain relationships with key partners, vendors, and external organizations.
• Support contract negotiation and ensure fulfillment of sponsorship commitments.
• Budgeting & Financial & Administrative Management
• Develop and manage event budgets; monitor expenses and ensure compliance with firm policies.
• Process check requests, track expenses, reconcile costs, and support post-event financial reporting.
• Manage administrative tasks related to events, including shipping, packing, scanning, filing, and recordkeeping.

• Conduct venue research and site selection; coordinate contracts, hotel accommodations, and banquet arrangements.
• Manage vendors for venues, catering, audiovisual services, décor, and logistics.
• Oversee registration systems, invitation design and distribution, RSVP tracking, and attendee communications.
• Manage mobile meeting apps, event materials, nametags, signage, and onsite logistics.
• Provide travel coordination and onsite event support, including occasional evening and weekend assignments

• Collaborate with internal departments including IT, Learning & Development, Firmwide Videoconferencing, CRM, Travel, Accounting, Office Services, Hospitality, Knowledge Management, CLE staff, and Marketing.
• Support client-facing webinars and external events in partnership with the Events and Marketing teams.

• Utilize and maintain event management systems, CRM tools, registration…