Elementary School Secretary

Position Type:
Secretarial/Clerical/Secretary - Seasonal

Date Posted:
2/9/2026

Location:
Elementary School

Date Available:
07/27/2026

District:
Lyons Elementary District 103JOB TITLE: Elementary School Secretary
REPORTS TO: School Principal
SUPERVISES: N/A
DEPARTMENT: Building Administration
JOB STATUS: Full-Time (40 hours/week)
FLSA STATUS: Non-Exempt
PAY RATE: $19.00/hour starting rate
BENEFITS: Full Benefits Package
JOB FUNCTION
The School Secretary will perform various routine clerical duties to support the organization.

TERM
Shall work two-hundred six (206) days each fiscal year, commencing and ending as determined by the Superintendent.

DUTIES AND RESPONSIBILITIES
This list is not all-inclusive and is only intended to illustrate the various responsibilities and duties performed.

Serves as the receptionist for the office, greeting visitors and applicants.

Answers phones, directs calls to appropriate individuals, and prepares messages.

Copies, sorts, and files records related to office activities, business transactions, and other matters.

Prepares letters, memos, forms, and reports according to written or verbal instructions.

Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.

Maintains filing systems either manually or electronically.

Maintains all manual and digital Employee Information Systems, including but not limited to security functionality of hardware and software within EIS by maintaining building staff accounts and security.

Manages calendars and schedules appointments.

Process purchase orders and requisitions assuring proper approvals, code, and record the purchase of supplies as required.

Maintains paper supplies, equipment, printing machines, tools, and work areas (e.g. loading supplies, submitting orders, clearing paper jams, contacting repair service companies for repairs, etc.) for the purpose of ensuring a safe working environment and the availability of items within a specific time frame.

Monitors student and staff attendance and assists with various attendance procedures; maintains accurate records of student and staff attendance.

Performs basic health care services for students, including checking vital signs or administering bandages and ice packs, as needed.

Prepares and maintains a variety of records and files regarding student attendance, tardiness, truancy, suspension, and discipline; communicates with students and parents regarding attendance and related issues; makes and receives phone calls and notes regarding student attendance concerns and problems; provides student attendance information to staff, parents, and authorities as requested; explains and interprets policies and regulations regarding school attendance.

Refers serious student and staff attendance problems to school executives according to established procedures; assists in identifying problems of students and staff with frequent absenteeism.

Assists parents with registration information; provides information regarding student online systems; processes registration transactions; determines residency status and eligibility for registration.

Supports activities related to school such as Parent Information Night, Graduation, and others as assigned by the Principal.

Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.

Performs clerical duties including typing, filing, and completion of simple forms.

Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.

Participate in professional development opportunities as necessary.

Attends work as scheduled and arrives in a timely manner.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to type at least 45 words per minute.

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Proficient with Google Suite or related software.

Ability to act with integrity, professionalism, and confidentiality.

Bilingual (English/Spanish) preferred; experience with second language learners.

Ability to work with a significant diversity of individuals and/or groups.

EDUCATION AND EXPERIENCE
High school diploma or equivalent required. Clerical experience preferred.

PHYSICAL REQUIREMENTS
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds t be able to access and navigate the District's facilities. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.